SHIPPER & RECEIVER/SUPPLIES BUYER, COPE, Level 7, Competition # COPE-22-08, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Bookstore
Application Deadline: 
Tuesday, May 10, 2022 - 4:30pm

SHIPPER & RECEIVER/SUPPLIES BUYER

Bookstore

Thunder Bay Campus

Full Time, Permanent

COPE, Level 7

Competition # COPE-22-08

Lakehead University is looking for a Shipper & Receiver/Supplies Buyer in the Bookstore to receive all internal and external shipments to the bookstore from over 400 vendor partners and procure all of the Bookstore’s stationery merchandise for both campuses. The successful candidate should have excellent organizational and communication skills, as well as exceptional attention to detail.

DUTIES

-       Responsible for ensuring all incoming course materials are received correctly into the store’s retail management system

-       Direct drivers and assist in unloading of deliveries, including lifting boxes of merchandise and using a scissor lift and a pallet jack

-       Ensures accuracy in deliveries and signing off on delivery slips

-       Calculates and values all course materials for resale, takes foreign exchange rates and dynamic market pricing into account and assigning profit margins as per store policy

-       Communicates with vendors to discuss new product lines both in person at the campus and at  trade shows

-       Facilitates and supervises aspects of inventory management of stationery supplies, such as merchandising, transfers, stock counts, re-orders, mark-ups, mark-downs, and write-offs as per store policy

-       Negotiates the best pricing, and oversees and approves artwork pursuant to brand standards

-       Coordinates the return of product to vendors resulting from overstock, damaged or defective merchandise

-       Works closely with Bookstore Clerks and Course Materials Supervisor to determine specific titles to be returned and initiate returns memos

QUALIFICATIONS

-       Post-secondary education in Accounting or Bookkeeping

-       2 years’ experience in retail purchasing and warehousing, as well as supervisory experience, preferably with a background in office, school and art supplies.

-       Demonstrated experience in working with inventory and budget management in a retail setting

-       Must possess the ability to organize and prioritize a diverse workload in a fast-paced environment

-       Ability to deal with frequent interruptions

-       High attention to detail and accuracy

-       Excellent written, oral and interpersonal communication skills, including the ability

to foster a cooperative work environment

-       Mathematical and computer literacy (experience with Excel spreadsheets)

-       Able to work on feet for long periods of time

-       Must have the physical strength and stamina to lift and move heavy goods

-       repeatedly

Interested internal applicants are invited to submit a single pdf document quoting competition # COPE-22-08, that includes cover letter, resume, Confirmation of Eligibility to Work in Canada form along with the contact information of three references to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca 

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

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SECURITY GUARD – Full Time, Security Services, Competition # OR-USW-22-05, Orillia ON

Category: 
Administrative/Staff Positions
Campus: 
Orillia
Department: 
Security
Application Deadline: 
Friday, August 12, 2022 - 4:30pm

SECURITY GUARD – Full Time

Orillia Campus

Security Services

U.S.W.

This position is subject to rotating shifts and day or night duty

Competition # OR-USW-22-05

 

Under the general supervision and reporting to the Manager of Security Services, the Security Guard performs duties for the purpose of preventing theft and vandalism, maintaining order, providing security for all University personnel, buildings and property, controlling traffic and parking, guiding students and visitors and undertaking special investigation duties as required. The Security Guards are subject to rotating shifts and day or night duty.

 

DUTIES:

  • Patrols campus to prevent and discover, observe and report offences, including potential intruders and criminal offenders, trespasser and those in breach of university policy;
  • Conducts patrols for insecure areas, fire and other threats to campus structures including equipment malfunctions and makes reports and takes appropriate action;
  • Engages in parking and smoking control enforcement;
  • Responds to inquires and follows up with required information or responses;
  • Responds to emergency medical calls for service on campus;
  • Provides walking escort services for faculty, staff and students;
  • Works with other Security Guards, Emergency First Response Team (EFRT), and Emergency Services (Police, Ambulance, Fire) as required;
  • Responsible for assisting with access to restricted areas;
  • Provide assistance and direction to visitors, staff, and students;
  • Enter data in various computer programs on a daily basis;
  • Assists with University lost and found service;
  • Completes and submits timely reports and administrative forms as required;
  • Relieves Associate Security Guard as is required;
  • Performs other related duties as assigned.

 

QUALIFICATIONS:

  • Mandatory requirement: Must posses a Law and Security Administration or Police Foundations Diploma, and/or University degree or equivalent combination of education (minimum Grade 12) and experience;
  • Mandatory requirement: Must possess a valid Ontario Private Security & Investigative Services License;
  • Mandatory requirement: Must possess a valid driver’s license (class “G” minimum) and maintaining a driving record ensuring insurable status for the operation of university vehicles;
  • Mandatory requirement: Must possess a valid first aid certificate and training in fire prevention;
  • Sufficiently proficient in the use of PCs to utilize reporting and searching programs to assist in daily duties, submission of reports, investigations and familiarity in Datatel Colleague systems an asset;
  • Knowledge of investigative techniques and/or experience in security an asset;
  • Excellent oral and written communication skills;
  • Strong customer service, interpersonal and organizational skills;
  • Ability to exercise good judgment and discretion with emphasis on good human relations, courtesy, deportment and appearance;
  • Ability to handle all security matters in a trustworthy and confidential manner;
  • Ability to perform regular patrolling Security Guard duties (includes patrolling Lakehead University campus buildings and grounds on foot, by car and by bicycle; includes climbing stairs);
  • Willingness to perform rotating shift duty;
  • Possess a valid first aid certificate and training in fire prevention;
  • Familiarity with the Occupational Health & Safety Act, its regulations and other health and safety related legislation and standards.

 

As a condition of employment, the successful candidate must provide a criminal record check and three-year drivers abstract.

 

Interested applicants may apply by clicking on this link: Full Time Security Guard Application Form and attaching your resume in a PDF format.

If you have any technical difficulties in accessing the link, please reach out to careers@lakeheadu.ca

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

We appreciate your interest; however, only those selected for an interview will be notified. Lakehead University is committed to supporting an accessible environment.

 

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Technical Staff, Department of Biology, Competition # LUTA-22-02, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Biology
Application Deadline: 
Friday, August 5, 2022 - 4:30pm

Technical Staff

Department of Biology

Thunder Bay Campus

Full Time, Contract (14 months)

 

Competition # LUTA-22-02

 

A 14-month, full-time technician position is available in the Department of Biology, Thunder Bay

campus. The successful applicant will provide laboratory support for multiple undergraduate

courses, spanning various academic programs and year levels. The successful applicant will be a

primary resource for increasing our students understanding of biological concepts, while also

working closely with course instructors as a crucial part of Lakehead Biology's experiential

learning. The successful applicant will also supervise teaching assistants and promote a safe

learning environment during laboratory and field course-related activities.

 

This position will support both introductory and upper-level courses with an emphasis on plant

and animal organismal biology. A non-exhaustive list could include Introduction to Ecology, Evolution and Biodiversity, Indigenous Ethnobotany, Biology of Fishes, Ornithology, and the Field Course in Aquatic Ecology. This last course takes place during the summer at the IISD – ELA research facility

located west of Dryden and requires the technician to stay at the facility for 2-3 weeks. The

successful applicant must have a Pleasure Craft Operator Card at the time of appointment.

Certifications such as Certified Wildlife Biologist and Wilderness First Aid are an asset.

 

In addition to providing course support the successful candidate will provide curatorial support

for the Claude E. Garton Herbarium; as such, the candidate should be capable of working with

and identifying local flora. The Claude E. Garton Herbarium is a collection of over 110,000

plants including approximately 1000 species from the Thunder Bay area. The associated

responsibilities include, but are not limited to, managing and maintaining research and teaching

collections, facilitating research, supervision of volunteers and students, and overseeing a

continuing project to digitize the collections. Experience in a herbarium or museum setting

would be beneficial.

 

In addition to course preparation and support, Biology technicians also perform community

service, outreach, and administrative duties including training undergraduate and graduate

students as teaching assistants. Previous experience with public speaking and event

organization is a requirement of this position. Candidates should be enthusiastic about science

and education. Well-developed interpersonal skills are a must. Much of the applicant’s time will

be spent working closely with students and faculty.

 

Applicants must possess an M.Sc. or Ph.D. in Biology or a similar science, as well as teaching and

other work-related experience relevant to the courses they will support. They must also be

willing and able to work flexible hours in the lab and in the field, be comfortable working with students, and be able to deal with ambiguity and tight deadlines. Experience working with First

nations communities would be an asset.

 

Interested applicants are invited to submit a single pdf document quoting competition # LUTA-22-02, that includes cover letter, resume, Confirmation of Eligibility to Work in Canada form along with the contact information of three references to:

 

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

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Administrative Coordinator, Residence and Conference Services, Competition # OR-22-07, Orillia, ON

Category: 
Administrative/Staff Positions
Campus: 
Orillia
Department: 
Conference Services
Residence
Application Deadline: 
Friday, August 5, 2022 - 4:30pm

*REPOST*

Administrative Coordinator

Residence and Conference Services

Orillia Campus

Full-Time, Contract

Competition # OR-22-07

 

Reporting to the Manager, Residence and Conference Services, the Administrative Coordinator provides administrative support to members of the Residence and Conferences Services team including front desk operations. This individual will act as a liaison between students, other departments, residence life staff, conference coordinator, and the manager of residence and conference services in order to facilitate communication, foster smooth service delivery to clients, track and maintain records, and perform a variety of additional administrative duties.

 

DUTIES:

  • Interact and engage with students, staff, vendors/suppliers, guests, and the general public in providing information and communication regarding residence and conference services
  • Prepare and send mass communications to residence students regarding events, emergency notifications, etc.
  • Oversee the general organization of check-in to ensure all tasks are completed including early arrivals, notification of additional charges, meal plan start up, etc.
  • Complete travel authorizations and travel expenses for residence and conference services team members
  • Manage residence admissions, compile statistics, complete room assignments and billing (including fees and fines)
  • Prepare bi-weekly front desk staff schedules in coordination with the manager, residence and conference services
  • Maintain office supplies and equipment
  • Reconcile departmental Visa purchasing card statements
  • Receive trouble calls and service requests and initiate work orders with physical plant and/or outside vendors
  • Take action on emergency calls in consultation with the manager of residence and conference services
  • Maintain records of room inventories and safety inspections
  • Liaise with custodial staff, coordinate daily and weekly priorities pertaining to front desk operations
  • Track and report time and attendance requests and maintain accurate records on behalf of the manager of residence and conference services

 

 

QUALIFICATIONS:

  • ·       Demonstrated proficiency in Microsoft suite including Excel, Word, and Google Suite
  • ·       Knowledge/experience in the hotel and/or university hospitality industry and customer service
  • ·       Comfortable using various computer programs and teaching others how to navigate them
  • ·       Excellent customer service and communication skills
  • ·       Excellent organization skills, time management and multi-tasking skills
  • ·       Able to work independently and as part of a team
  • ·       Experienced dealing with confidentiality and able to exercise tact, good judgement and discretion

 

Interested applicants are invited to submit a single PDF document, quoting competition # OR-22-07, that includes cover letter, resume, along with the contact information of three references, by 4:30 p.m. on August 5, 2022, to:

 

Office of Human Resources

Orillia Academic Building

500 University Ave.

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

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Administrative Assistant, Department of Psychology, Competition # COPE-22-23, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Psychology
Application Deadline: 
Wednesday, August 3, 2022 - 4:30pm

*INTERNAL

 

Administrative Assistant

Department of Psychology

Thunder Bay Campus

Full-Time, Permanent

COPE, Level 7

 

Competition # COPE-22-23

 

Under general supervision, the incumbent will provide advanced administrative support to the Department of Psychology, including the Chair of the Department, Department committees, Psychology Program Coordinator, Faculty members engaged in teaching and service duties to the Department, and to represent the Department as its first point of contact for current and future students, other members of the university community, and outside professionals and members of the public. A job fact sheet detailing the required duties is available in the Office of Human Resources.

 

DUTIES:

  • Provide advanced administrative support to the Department Chair, Program Coordinator, department committees on a wide variety of complex, sensitive and confidential issues;
  • Consult and collaborate daily with the Chair and Program Coordinator providing a positive and proactive approach to administrative systems and evolving procedural requirements;
  • Manage annual administrative calendar of activities and advise Department members of schedules, deadlines, and documentation to be submitted to the Chair;
  • Provide support and assistance to all Department members including new faculty, contract lecturers, visitors, etc.;
  • Provide first-line assistance to students; re-direct for additional assistance, forms, resources, etc.;
  • Assist with outreach to target groups i.e. to promote academic success, program recruitment, etc.;
  • Serve as timetable representative to the department for exam scheduling and support the Program Coordinator and Chair in course scheduling;
  • Enter, submit, and monitor calendar changes through Curriculum Navigator system as directed;
  • Assist the Program Coordinator, Chair, and Graduate Program Directors with program admissions processes and with application and nomination processes for Graduate Assistantships, awards and scholarships;
  • ·       Coordinate graduate student thesis/dissertation proposal and final defenses
  • Compile a variety of information, and use software to summarize and present information in tables and graphs;
  • Make travel arrangements, process requests and reimbursements in the Concur system;
  • Assist with all matters relating to the hiring process, including the preparation, approval, and circulation of positions, scheduling interviews, preparing employee information forms, and ensuring that new hires have the information and resources necessary for a welcome arrival;
  • Ensure the smooth operation of the committees; serving as a resource and liaison to committees;
  • Prepare and maintain minutes and agendas for departmental meetings; follow up on relevant business as required;
  • Arrange meetings and presentations;
  • Operate the clinical test library and archives in an efficient and effective manner by storing, tracking and circulating clinical test kits, scoring sheets and protocols in line with test library policy; monitor supplies for repair or replacement; Create professional and clear documentation and email communications;
  • ·       Produce and distribute departmental newsletters;
  • Monitor department email account and respond to program inquiries by email, telephone, in-person in a positive, friendly and professional manner;
  • Create and maintain digital and physical filing systems and maintain equipment and supplies
  • ·       Maintain departmental supplies and arrange purchases as assigned;
  • Actively maintain the departmental website and social media platforms;
  • Perform other duties and assist with special projects as assigned

 

QUALIFICATIONS:

  • College diploma or Bachelor’s degree along with a minimum of three years of recent and related advanced administrative support experience; or an acceptable combination of equivalent education and experience. Advanced proficiency with Microsoft Office Suite, Google Calendar Adobe suites, social media platforms, websites, internet, as well as Datatel/Colleague;
  • Demonstrated experience liaising with internal and external stakeholders, respond to and handle matters of a complex, confidential and sensitive nature;
  • Experience managing the flow of a complex, fast-paced office environment;
  • Experience managing a very busy schedule/calendar;
  • Ability to adapt and learn new systems and software as required;
  • Superior customer service skills;
  • Excellent skills in understanding and interpreting procedures, policies and guidelines. Familiarity with University policies and procedures would be an asset;
  • Excellent time management and exceptional attention to detail
  • Excellent written and oral communication skills including proven editing skills;
  • Excellent organizational and interpersonal skills;
  • Demonstrated ability to work and handle all office duties in a confidential and diplomatic manner;
  • Demonstrated ability to multitask a variety of high priority duties and work under the pressure of deadlines in a busy office with frequent interruptions;
  • Excellent spelling and grammar skills;
  • Strong capacity for independent judgement.

 

Interested internal COPE applicants are invited to submit a single PDF document quoting competition #COPE-22-23 containing a cover letter, resume and contact information for three professional references by 4:30 p.m. on August 3, 2022 to:

 

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

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ASSOCIATE SECURITY GUARD – Part Time (3 Positions), Security Services, Competition # USW-22-01, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Security
Application Deadline: 
Friday, August 5, 2022 - 4:30pm

*REPOST*

ASSOCIATE SECURITY GUARD – Part Time (3 Positions)

Thunder Bay Campus

Security Services

U.S.W.

This position is subject to rotating shifts and day or night duty

Competition # USW-22-01

 

Under general supervision, reporting to the Director, Security Services, the Security Guard performs duties for the purpose of preventing theft and vandalism, maintaining order, providing security for all University personnel, buildings and property, controlling traffic and parking, guiding students and visitors, and undertaking special investigation duties as required. Incumbents in this classification are subject to rotating shifts and day or night duty.

 

DUTIES:

The Associate Security Guard will be responsible for monitoring alarm panels for fires, intruders and equipment malfunctions and video feeds from various cameras on a continual basis in order to take appropriate action.  They will also answer telephone inquiries and follow up with the required information or response.  This includes answering the University emergency lines and initiating the appropriate action, which may require dispatching and relaying information to Security Guards, Emergency First Response Team (EFRT), and Emergency Services (Police, Ambulance, Fire), as applicable. 

The Associate Security Guard will support daily tasks for Security Services such as providing assistance and direction to visitors, staff and students; receiving and accounting for monies paid for parking fines, locker rentals; entering data in various computer programs; maintaining University lost and found service; completing administrative tasks such as filing, shredding, stuffing envelopes, labelling, and issuing and receiving returned keys. As required, they will also complete and submit timely reports and administrative forms.

In addition, the Associate Security Guard will perform Security Guard or other related duties, as assigned.

 

QUALIFICATIONS:

The successful applicant must possess a Law and Security Administration or Police Foundations Diploma, and/or post-secondary education or equivalent combination of education (minimum grade 12) and related experience.  As well must have a valid Ontario Private Security & Investigative Services License; a valid driver’s license (class “G” minimum) and maintaining a driving record ensuring insurable status for the operation of University vehicles.  A valid first aid certificate is required. Training in fire prevention would be an asset.

They must also possess excellent oral and written communication skills, strong customer service, interpersonal and organizational skills and have the ability to exercise good judgment and discretion with emphasis on good human relations, courtesy, deportment and appearance.  The ability to handle all security matters in a trustworthy and confidential manner and knowledge of investigative techniques and/or experience in security would be considered an asset.

 

Applicants must have the ability to perform regular patrolling Security Guard duties which includes patrolling Lakehead University campus buildings and grounds on foot, by car and by bicycle (which includes climbing stairs).  They should also be willing to perform on a rotating shift duty.

 

As a condition of employment, the successful candidate must provide a criminal record check and three-year drivers abstract.

 

Interested applicants may apply by clicking on this link: Part Time Security Guard Application Form and attaching your resume in a PDF format.

 

If you have any technical difficulties in accessing the link, please reach out to careers@lakeheadu.ca

 

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

 

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Technical Staff, Faculty of Engineering, Competition # LUTA-22-01, Barrie, ON

Category: 
Administrative/Staff Positions
Campus: 
Georgian - Barrie
Department: 
Engineering
Application Deadline: 
Friday, July 29, 2022 - 4:30pm

Technical Staff

Faculty of Engineering

Electrical Engineering

Full-time, Permanent

Barrie Campus

 

Competition # LUTA-22-01

 

The Faculty of Engineering seeks a dynamic self-initiating technologist dedicated to exemplary lab instruction and guidance of students, housed in the Department of Electrical Engineering at the Georgian College Campus in Barrie, Ontario. The position reports to the Chair of the Department of Electrical Engineering. The position is expected to start as soon as the position is filled.

 

The incumbent will be responsible for the organization, development and control of assigned laboratories, equipment maintenance and repair, prototyping, testing and construction and/or purchase of required equipment, supervision and instruction of students in laboratories, marking of laboratory reports, preparing, administering and evaluating laboratory quizzes to students and assisting faculty and graduate students with their teaching and research. The incumbent will be expected to work in laboratory environments with minimal supervision.

 

Minimum qualifications for the position is a technology diploma in electrical engineering. A B.Eng. in Electrical Engineering and professional registration are preferred.

 

Review of applications will begin immediately and continue until the position is filled.   

 

For further information, please contact Dr. Carlos Christoffersen, Chair, Department of Electrical Engineering at cchristo@lakeheadu.ca or 807-343-8010 Ext. 8352.  Detailed information on the School and our programs is available at: engineering.lakeheadu.ca

 

A Confirmation of Eligibility to Work in Canada form will be required to accompany your application. This form is available on our website at https://www.lakeheadu.ca/faculty-and-staff/departments/services/hr/employment-opportunites.

 

Interested applicants are invited to submit a single PDF document containing a cover letter, resume, and the contact information for three references quoting competition # LUTA-22-01 to:

 

Lakehead University

Office of Human Resources

University Centre

Room UC-0003

955 Oliver Rd, Thunder Bay ON P7B5E1

Email: careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

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ADMINISTRATIVE ASSISTANT, Departments of Chemical, Civil & Mechanical Engineering, Competition # COPE-22-13, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Engineering
Application Deadline: 
Friday, July 29, 2022 - 4:30pm

ADMINISTRATIVE ASSISTANT

Departments of Chemical, Civil & Mechanical Engineering

Full time, Temporary Position

COPE, Level 7

 

Competition # COPE-22-13

 

 

The Administrative Assistant is primarily responsible for providing administrative support to the Chemical, Civil and Mechanical department chairs, Contract Lecturers and students.  This position is the first point of contact for the Department and acts as a liaison between students, staff, and other University departments.  The successful applicant will be responsible for organizing and maintaining various paper and electronic files which may involve confidential information, as well as, handling and preparing sensitive/confidential materials. Organizing meetings, preparing agendas and minutes, and producing and disseminating of meeting material, will be required as needed. The position is also responsible for preparing financial and administrative forms following standard University policies and procedures and will also assist with various administrative tasks within the Office of the Dean and Assistant Dean.

 

The ideal candidate will have a post-secondary education in Business or Office administration along with 3-5 years of administrative assistant experience. Must be proficient with Microsoft Office suite, Colleague/Datatel and can adapt and learn new systems and software as required. The incumbent must have exceptional organizational, time management, interpersonal and communication skills. The Administrative Assistant must have ability to multitask a variety of high priority duties and work under pressure of deadlines; ability to work with minimal supervision; ability to work with sensitive information and handle all office duties in a confidential manner. A full job fact sheet is available from Human Resources.

 

Interested applicants are invited to apply by submitting a single PDF document quoting competition # COPE-22-13 containing a cover letter and resume by 4:30 p.m. on July 29, 2022 to:

 

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

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ADMINISTRATIVE ASSISTANT, Electrical and Software Engineering, Competition # COPE-22-19, Thunder Bay ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Engineering
Application Deadline: 
Friday, July 29, 2022 - 4:30pm

ADMINISTRATIVE ASSISTANT

Electrical and Software Engineering

Full Time, Permanent

COPE, Level 7

 

Competition # COPE-22-19

 

The Administrative Assistant is primarily responsible for providing administrative support to the Electrical and Software department chairs, Contract Lecturers and students.  This position is the first point of contact for the Department and acts as a liaison between students, staff, and other University departments.  The successful applicant will be responsible for organizing and maintaining various paper and electronic files which may involve confidential information, as well as handling and preparing sensitive/confidential materials. Organizing meetings, preparing agendas and minutes, and producing and disseminating of meeting material, will be required as needed. The position is also responsible for preparing financial, academic, and administrative forms following standard University policies and procedures.

 

The ideal candidate will have a post-secondary education in Office Administration, Business, or a related field along with at least 2 years of administrative assistant experience. Must be proficient with Microsoft Office suite, Colleague/Datatel. The ideal candidate will have the ability to adapt and learn new systems and software as required. The incumbent must have exceptional organizational, time management, interpersonal and communication skills. The Administrative Assistant must have ability to multitask a variety of high priority duties and work under pressure of deadlines; ability to work with minimal supervision; ability to work with sensitive information and handle all office duties in a confidential manner.

 

A full job fact sheet is available from Human Resources.

 

Interested applicants are invited to submit a single .pdf document that includes cover letter, resume along with the contact information of three references by 4:30 p.m. on July 29, 2022 to:

 

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of racialized groups/visible minorities, Aboriginal persons and persons with disabilities, and persons of any sexual orientation, gender identify or gender expression. Lakehead University is committed to an environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at (807) 343-8334. We appreciate your interest, however, only those selected for an interview will be notified.

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RESIDENCE FRONT DESK RECEPTIONIST, Residence Services, Competition # COPE-22-21, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Residence
Application Deadline: 
Friday, July 29, 2022 - 4:30pm

RESIDENCE FRONT DESK RECEPTIONIST

  Residence Services

Thunder Bay Campus

Monday to Friday – 8:00am to 4:00pm and

3:00pm to 11:00pm – 2 positions

Full-Time, Permanent

COPE, Level 5

 

Competition # COPE-22-21

 

 

Under general supervision, the incumbent will provide clerical and reception support to Residence and Conference Services. When required hours of work and days scheduled may be modified to address the needs of the University. The following is a brief outline off the responsibilities. A job fact sheet detailing the required duties is available in the Office of Human Resources.

 

DUTIES:

• Answer phones and take messages from students, conference guests, etc. when required;

• Transfer calls/inquires to appropriate locations when required;

• Receive trouble calls and service requests for residence and respond accordingly;

• Maintain accurate key inventory and issue and receive keys for students, staff, conference

   guests, travelers and contractors;

• Receives and sorts all incoming letter mail parcels and deliveries;

• Sends mail pick up notifications to students;

• Interacts with students, staff, conference guests, visitors and general public to provide and/or

  obtain information on services, etc.;

• Organize and maintain various files of correspondence, records, brochures and other materials;

• Assess the condition of residence rooms prior to student arrival and departure as required;

• Other related duties as required.

 

QUALIFICATIONS:

• Post-secondary education preferred along with 1 year clerk/receptionist experience;

• Demonstrated proficiency with PC’s, and various office programs including Microsoft Office

   (Word, Excel) internet, social media, Google Suite (email, calendar, drive);

• Experience with customer service, front line operation and front desk experience;

• Ability to work independently and as part of a team;

• Excellent communication, organizational and interpersonal skills;

• Ability to work within a culturally diverse environment;

• Ability to work and handle all duties in a confidential manner;

• Ability to multitask and work under the pressure of deadlines;

• Ability to use a variety of office equipment including; photocopiers, printer and POS machine, etc.

• Must have a valid driver’s license;

• Familiarity with the Occupational Health & Safety Act, its regulations and other health and safety

   Related legislation and standard experience in a service-related environment.

 

A job fact sheet detailing the required duties is available in the Office of Human Resources

 

Interested applicants are invited to apply by submitting a single PDF document quoting competition

# COPE-22-21, containing a cover letter and resume by 4:30 p.m. on July 29, 2022 to:

 

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email: careers@lakeheadu.ca

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of racialized groups/visible minorities, Aboriginal persons and persons with disabilities, and persons of any sexual orientation, gender identify or gender expression. Lakehead University is committed to an environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources. We appreciate your interest, however, only those selected for an interview will be notified

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Student Wellness Coordinator, Student Health & Wellness, Competition # OR-22-08, Orillia ON

Category: 
Administrative/Staff Positions
Campus: 
Orillia
Department: 
Student Health and Wellness
Application Deadline: 
Wednesday, July 27, 2022 - 4:30pm

Student Wellness Coordinator

Student Health & Wellness

Orillia Campus

Full Time

Schedule II

 

Competition # OR-22-08

 

 

Lakehead University is looking for enthusiastic candidates to join the Student Health and Wellness (SHW) team to lead Student Wellness initiatives at the Orillia Campus. Under the supervision of the Director, Student Health and Wellness, the Student Wellness Coordinator will use a holistic and integrated approach to work with students, staff, faculty, practitioners, and community partners to implement the vision and mission of SHW.  As the primary point of contact, the Coordinator provides leadership and administrative support to SHW, managing the day-to-day needs of the Health Practitioner Services Operation, and implements Wellness Programs including the SHW Health Promotion Strategy. To be effective in this role, the Coordinator relies heavily on strong relationships with members of the Student Affairs Team, staff and faculty, student employees, and critical external partnerships.

 

DUTIES

 

  • Advises on student health concerns, organizes events and promotional campaigns and intervenes as appropriate, proactively, and in response to a wide range of student health concerns.
  • Supports the provision of accessible medical and mental health services and health promotion programming for students.
  • Meets the changing needs of students, and evolves the department in adapting to meet department goals, student needs, and address challenges.
  • Recruits and supervises qualified and skilled staff to support the activities of the department, including any departmental employees and student workers/volunteers.
  • Oversees and ensures timely intake and appropriate scheduling/referral of student services/inquiries and appointments.
  • Oversees schedules, payments, and promotions for service provider services
  • Effectively supports personal and social development by providing students with access to information, education for health, and programming to strengthen life skills.
  • Recruits, hires, and trains Peer Wellness Educator students to help facilitate health education and wellness programming

 

QUALIFICATIONS

 

  • Undergraduate degree in health, social sciences or a related field preferred
  • 3-5 years of leadership experience in health care, wellness, or a related field, with a focus on service delivery and service excellence
  • Ability to maintain privacy and confidentiality of personal health information
  • Excellent knowledge and understanding of privacy and confidentiality and the relevant legislation (i.e., PHIPA)
  • Good understanding of current and emerging issues concerning student health, mental health, and wellness.
  • Outstanding interpersonal skills and the ability to calmly and effectively communicate to persons in need of support
  • Proficiency in advanced levels of Microsoft Word, Excel, PowerPoint and publishing programs
  • Proficiency in social media platforms for promotion and communication.

 

 

Lakehead University offers a competitive remuneration package including salary, comprehensive benefits, package, life insurance, pension plan, and tuition waiver.

 

Interested applicants are invited to submit a single PDF document, quoting competition #OR-22-08, that includes cover letter, resume, along with the contact information of three references, by 4:30 p.m. on July 27, 2022, to:

 

careers@lakeheadu.ca

 

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

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ADMINISTRATIVE ASSISTANT, Department of Computer Science, Competition # COPE-22-14, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Computer Science
Application Deadline: 
Friday, July 29, 2022 - 4:30am

ADMINISTRATIVE ASSISTANT

Department of Computer Science

Full time, Permanent

COPE, Level 6 (Under Review)

 

Competition # COPE-22-14

 

Reporting to the Department Chair, the Administrative Assistant is the first point of contact for the Department of Computer Science, and provides an approachable, confidential, and professional support to faculty, staff, students and members of the community. The Administrative Assistant is responsible for providing administrative support to the Department of Computer Science and acts as a liaison between students, staff, and other University departments.

 

Duties:

 

● Handling and preparing sensitive/confidential materials;

● Respond to walk-in/phone/email enquiries from faculty, staff, students, and the general public;

● Timetable representative for both campuses: provide scheduling information for course and

    exam timetables;

● Type memos, letters, prepare various forms such as Employee Information Forms and

    Part-time Academic Forms, cheque requisitions, etc.;

● Organizing meetings, preparing agendas and minutes, and producing and disseminating of

   meeting material, will be required as needed.

● Provide guidelines/policies relevant to all students' needs (e.g. prerequisites, course

   overloads, student applications to federal funding agencies) or provide directions for

   further assistance;

● Keep track of undergraduate and graduate student timelines to help them to fulfill their

   program requirements in a timely manner;

● Distribute, explain the process, and collect student course evaluations and maintain confidentiality

   of the students' comments;

● Gather and process material for faculty Promotion/Tenure/Renewal applications and Merit

   Award applications in a confidential manner;

● Book rooms for seminars, events, and meetings through Scheduling office/MyInfo portal update

   and maintain Computer Science social media pages Facebook, Twitter, LinkedIn etc.;

● Collaborate with Student Success Centre for student co-op and job placements develop

   promotional material for the department;

● update and maintain Computer Science social media pages Facebook, Twitter, LinkedIn etc.;

 

Qualifications:

 

● Post-secondary education along with at least 2 years of administrative assistant experience;

● Proficiency with Microsoft Office suite is required;

● Proficiency with software such as LaTeX and Adobe Photoshop is preferred;

● Ability to adapt and learn new systems and software as required;

● Proficiency with Mac, and PC using Windows 10 Professional;

● Exceptional organizational, time management, interpersonal and communication skills;

● Ability to multitask a variety of high priority duties and work under pressure of deadlines;

● Ability to work with minimal supervision;

● Strong capacity for independent judgement;

●Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;

● Ability to work with sensitive information and handle all office duties in a confidential manner.

 

 A full job fact sheet is available from Human Resources.

 

Interested applicants are invited to apply by submitting a single PDF document quoting competition # COPE-22-14 containing a cover letter and resume by 4:30 p.m. on July 29, 2022 to:

 

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

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ADMINISTRATIVE ASSISTANT, Faculty of Law, Competition # COPE-22-18, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Bora Laskin Faculty of Law
Application Deadline: 
Wednesday, July 20, 2022 - 4:30pm

ADMINISTRATIVE ASSISTANT

Faculty of Law

Full Time, Permanent

COPE, Level 6

 

Competition # COPE-22-18

 

 

The incumbent is responsible for overall administrative support responsibilities associated with the Faculty of Law.  The following is a brief outline of the responsibilities.

 

DUTIES:

  • Provide administrative assistance to the Faculty, Directors, and Operations Advisor including scheduling meetings, distributing mail, making travel arrangements, drafting correspondence/memorandums/minutes/agendas, etc.;
  • Coordinate speaker and student events as well as Faculty and legal community events;
  • Assist with the administrative processes detailed in the LUFA Collective Agreement;
  • Respond and/ or direct telephone/walk-in/email inquiries;
  • Assist with the processing of monthly payables and receivables;
  • Assist with the preparation of course maternal, timetables, and calendar submissions using Curriculum Navigator;
  • Coordinate and manage building technology issue, requests, and work orders;
  • Coordinate and manage exam schedules and processes;
  • Answer and direct admission inquiries;
  • Assist in the creation of marketing and recruitment materials;
  • Organize and maintain the office filing system;
  • Perform other related duties as required.

 

QUALIFICATIONS:

  • Post-secondary education along with relevant experience in a post-secondary institution;
  • Experience working in a legal setting considered an asset;
  • Knowledge of OLSAS and Lakehead University Faculty of Law requirements for admission;
  • Ability to interact with students, staff and the public, exercising diplomacy and discretion;
  • Knowledge and experience with event planning and external relations;
  • Excellent communication, spelling and grammar skills, both written and verbal;
  • Excellent organizational, interpersonal and customer service skills;
  • Initiative and judgment skills to ensure matters are addressed accurately and appropriately;
  • Demonstrated cultural competency and knowledge of Aboriginal communities;
  • Ability to work and handle all office duties in a confidential manner;
  • Ability to multitask a variety of high priority duties and work under the pressure of deadlines;
  • Ability to work others both internally and externally;
  • Proficiency with PCs, general website maintenance, and various office programs including Microsoft Office (Word, Excel, Publisher).

 

Interested applicants are invited to submit a single .pdf document that includes cover letter, resume along with the contact information of three references by 4:30 p.m. on July 20, 2022 to:

 

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of racialized groups/visible minorities, Aboriginal persons and persons with disabilities, and persons of any sexual orientation, gender identify or gender expression. Lakehead University is committed to an environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at (807) 343-8334. We appreciate your interest, however, only those selected for an interview will be notified.

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Maintenance (Skilled Trades), Building Maintenance, Physical Plant, Competition #UNIFOR-22-06, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Physical Plant
Application Deadline: 
Friday, July 22, 2022 - 4:30pm

Maintenance (Skilled Trades)

Building Maintenance, Physical Plant

Thunder Bay Campus

 Full-Time, Permanent (2 positions)

Unifor Position

 

Competition #UNIFOR-22-06

 

Primarily an 8:00 a.m. to 4:00 p.m. shift, Monday to Friday.

When required, hours of work and location may be modified to suit the needs of the University

 

DUTIES:

  • Perform skilled and semi-skilled work relative to the maintenance and repair of University buildings, equipment, furniture and vehicles.
  • Perform skilled and semi-skilled work in trades such as carpentry and general construction, painting, locksmithing and door and hardware repairs, welding and masonry work;
  • Report to the leadhand in Building Maintenance and assist in the solution of problems related to the operation and usage of the Physical Plant buildings, equipment, furniture and vehicles;
  • Maintain appropriate work records;
  • Perform other related duties as assigned from time to time.

 

QUALIFICATIONS:

•   Grade 12 education and completion of tradesman qualifications as a carpenter. Commercial hardware and locksmith experience;

•   Several years of directly related experience of recognized practices of a particular trade;

•   Knowledge of recognized practices and techniques and the use of tools, equipment common to the trade;

•   Lifting of 100 lbs on a regular basis;

•   Ability to perform heavy manual work and to work on ladders, scaffolds, etc.

•   Climbing of ladders on a regular basis;

•   Good hand dexterity (pinning for locksmith work);

•   Excellent communication, organizational and interpersonal skills;

•   Possess a valid driver’s license;

•   Familiarity with the Occupational Health and Safety Act, its regulations and other health and safety regulations and standards;

•   Ability to follow oral and written instructions;

•   Ability to work with minimum supervision;

•   Ability to deal courteously with staff, students and the general public;

•   Must have a good employment record;

•   Must have a good record of attendance and punctuality;

 

*Internal Unifor members will be considered prior to external applicants.

 

Interested applicants are invited to submit a cover letter quoting competition # UNIFOR-22-06, their resume and the contact information for three references to:

 

Office of Human Resources

Email:  careers@lakeheadu.ca

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

 

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LIBRARY TECHNICIAN – SERVICES, Chancellor Paterson Library, Competition #COPE-22-22, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Library
Application Deadline: 
Friday, July 29, 2022 - 4:30pm

LIBRARY TECHNICIAN – SERVICES

Chancellor Paterson Library

Thunder Bay Campus

Full-Time, Temporary (15 months)

COPE, Level 7

 

Competition #COPE-22-22

 

The Library Technician - Services will provide user-centred support at the library’s online and in-person service points. This work will include promptly and thoroughly answering email and phone inquiries, staffing the Access Service’s desk, and participating as an operator in the OCUL Ask a Librarian chat. In addition to reference support, the Library Technician will maintain patron records and facilitate the circulation of library materials by brief cataloguing, charging, discharging and renewing materials. Services work will also include processing and distributing Lakehead identification cards, processing PaperCut and Makerspace payments and supporting community access to library resources.

 

The incumbent will support the work of the Access Services department by updating signage related to special notices, events and hours. The incumbent will manage the library’s main research help email account, providing reference and directional assistance. The incumbent will work with the technology services centre (TSC) to update weekly guest accounts, which provides computer access to visitors. The incumbent will also assist in the planning and delivery of library events, such as orientations and tours.

 

 

Required Qualifications:

Library Technician Diploma

Advanced internet and online database searching skills;

Strong knowledge of office productivity software, such as Google Drive;

Effective communication skills;

Demonstrated customer service skills;

Good organizational and time management skills;

 

Qualifications that are considered an asset, but are not required:

A Bachelor's level degree

Knowledge of best practices related to accessibility and working with diverse populations.

Experience working with an integrated library system (ILS) such as Alma (Ex Libris);

Experience providing reference and research services in an academic library environment.

 

Interestedapplicants are invited to submit a single PDF document quoting competition # COPE-22-22, containing a cover letter, resume, along with the contact information of three professional references by 4:30 p.m. on July 29, 2022 to:                                              

 Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

 

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

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Program Assistant,Student Health and Wellness, Competition # COPE-22-15, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Student Health and Wellness
Application Deadline: 
Tuesday, June 28, 2022 - 4:30pm

*Internal

 

Program Assistant

Student Health and Wellness

Part-time (0.8 FTE), Permanent

    COPE, Level 6 (under review)

 

Competition # COPE-22-15

 

 

Monday to Friday.

When required, days and hours of work may be modified to suit the needs of the Department

 

 

Under the supervision of the Manager of Health Services, the Program Assistant will provide clinical, administrative, and reception support to Student Health and Wellness in order to facilitate daily operations.

 

Responsibilities include greet and check in patients; monitor inventory supplies; clean and inspect exam rooms as per Infection Prevention and Control guidelines; process and gather relevant information for personal health requests as per PHIPA guidelines; maintain statistical records; and provide administrative and reception support when required.

 

QUALIFICATIONS:

 

•           College diploma with Medical Administrative Certificate or equivalent, coupled with a minimum of two years’ experience in a medical office;

•           Proficiency with computer software programs, including the Microsoft Office and electronic           health records;

•           Knowledge of provincial and international health insurance plans and experience with medical

terminology and billing;

•           Excellent verbal and written communication skills, organizational and interpersonal skills;

•           Ability to work and handle all office duties in a confidential manner;

•           Ability to critically think, solve problems and make good decisions to meet patient/client needs;

•           Good knowledge of and a commitment to the principles of patient centered care;

•           Ability to multitask a variety of high priority duties and work under the pressure of deadlines;

•           Ability to work as part of a multi-disciplinary team. 

 

This position offers a competitive remuneration package including salary, benefits package, and tuition waiver.

 

Interested internal applicants are invited to apply by submitting a single PDF document quoting competition # COPE-22-15, containing a cover letter and resume by 4:30 p.m. on June 28, 2022 to:

 

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

 

 

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ADMINISTRATIVE ASSISTANT, School of Kinesiology, Competition # COPE-22-16, Thunder Bay, ON

Category: 
Administrative/Staff Positions
Campus: 
Thunder Bay
Department: 
Kinesiology
Application Deadline: 
Wednesday, July 20, 2022 - 4:30pm

ADMINISTRATIVE ASSISTANT

School of Kinesiology

Full time, Permanent

COPE, Level 7

 

Competition # COPE-22-16

 

Reporting to the Director, the Administrative Assistant is the first point of contact for the School of Kinesiology, and provides an approachable, confidential, and professional support to faculty, staff, students and members of the community.

 

Duties:

 

● Handling and preparing sensitive/confidential materials;

● Prepare budget payments for Finance, monitor the Kinesiology budget accounts;

● Respond to general reception enquiries by phone, email or in-person;

● Respond to walk-in/phone/email enquiries from faculty, staff, students, and the general public;

● Timetable representative, input course data in DCU timetable program for undergraduate

    and graduate courses

● Type memos, letters, prepare various forms such as Employee Information Forms and

    Part-time Academic Forms, cheque requisitions, etc.;

● Organizing meetings, preparing agendas and minutes, and producing and disseminating of

   meeting material, will be required as needed;

● Ensure monthly attendance and annual attendance reports for staff are completed and submitted;

● Maintain filing system, both electronically and paper for MSc, HBK and GDip programs;

● Coordinate, plan, and oversee the 4th year Research Poster Presentation;

● Coordinate the Grad Open House at the end of each school year;

● Arrange travel, accommodations and itineraries for various functions and guest speakers;

● Book rooms for seminars, events, and meetings

● Responsible for booking equipment for students/faculty for lab sessions, as well as coordinate

   pick up and drop off;

 

 

Qualifications:

 

● Post-secondary education along with at least 2 years of administrative assistant experience;

● Proficiency with Microsoft Office suite, DCU timetable, Colleague, and Curriculum Navigator

   is required;

● Ability to adapt and learn new systems and software as required;

● Proficiency with PC’s;

● Exceptional organizational, time management, interpersonal and communication skills (both

   verbal and written);

● Ability to multitask a variety of high priority duties and work under pressure of deadlines;

● Ability to work with minimal supervision;

● Strong capacity for independent judgement;

●Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;

● Ability to work with sensitive information and handle all office duties in a confidential manner.

● Ability to work in a diverse environment

 

 

 A full job fact sheet is available from Human Resources.

 

Interested applicants are invited to apply by submitting a single PDF document quoting competition # COPE-22-16 containing a cover letter and resume by 4:30 p.m. on July 20, 2022 to:

 

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

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Accessibility and Academic Skills Advisor, Student Accessibility Services, Competition # OR-22-09, Orillia, ON

Category: 
Administrative/Staff Positions
Campus: 
Orillia
Department: 
Student Accessibility Services
Application Deadline: 
Wednesday, July 20, 2022 - 4:30pm

Accessibility and Academic Skills Advisor

Student Accessibility Services

Orillia Campus

Full Time

Schedule II

 

Competition # OR-22-09

 

Lakehead University is looking for enthusiastic and passionate candidates for the role of Accessibility

and Academic Skills Advisor. Under the supervision of the Manager, Student Accessibility Services,

the Accessibility Advisor assists full and part time students with disabilities/medical conditions with accessing academic accommodations at Lakehead University. The successful candidate will work with an academically diverse student population performing an assessment of students’ needs’ to determine appropriate accommodations. The Accessibility and Academic Skills Advisor will review and assess confidential medical/psychological documentation as well as follow up with Health Care professionals for clarification or further information when required. They will make referrals to appropriate professionals for assessments and intervention services, as well as meet with students to review and submit the Bursary for Students with Disabilities (BSWD). In addition, they will possess strong knowledge and experience of assistive technology and will arrange assistive technology training for students with disabilities/medical conditions. The Accessibility and Academic Skills Advisor will act as a consultant on disability issues for faculty, staff and students and is responsible for developing and maintaining relationships of mutual support.

 

 

DUTIES

  • Receive and verify a student's recent and relevant psychological and/or medical documentation;(i.e. medical, psychological, psycho-educational, and regulated health care professional documentation)
  • Determines academic accommodations based on functional limitations
  • Present information about Student Accessibility Services at various post secondary events
  • Ensures all student information and all documentation is treated confidentially, subject to disclosure as necessary to affect the accommodation or as required by law
  • Consult with students to discuss academic accommodations for each course; make revisions as needed.
  • Make referrals to appropriate professionals for assessment and intervention services as needed
  • Schedule invigilators/spaces for accommodated tests/exams
  • Prepare Confidential Accommodation Form/Intake form and distributes to relevant faculty
  • Consults with professors as needed and with healthcare providers as necessary regarding functional limitations
  • Meets with students as required; including regular academic support sessions

 

QUALIFICATIONS

 

  • Bachelor's Degree in Education, Psychology or a related field
  • Strong knowledge and extensive experience working with students with disabilities
  • Strong interpersonal skills and communication skills, both verbally and written
  • Experience with Clockwork Scheduling program
  • Familiarity with assistive technology (ie. Dragon Naturally Speaking, Kurzweil)
  • Familiarity with Lakehead University's Policies and Procedures is considered an asset
  • Strong knowledge of Ontario Human Rights Code/AODA

 

Lakehead University offers a competitive remuneration package including salary, comprehensive benefits, package, life insurance, pension plan, and tuition waiver.

 

Interested applicants may apply by clicking on this link to a Google Form and attaching your cover letter and resume in word or PDF format by July 20, 2022.

 

If you have any technical difficulties in accessing the link, please reach out to careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

 

 

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Administrative Coordinator, Residence and Conference Services, Competition # OR-22-07, Orillia ON

Category: 
Administrative/Staff Positions
Campus: 
Orillia
Department: 
Conference Services
Residence
Application Deadline: 
Tuesday, July 19, 2022 - 4:30pm

Administrative Coordinator

Residence and Conference Services

Orillia Campus

Full-Time, Contract

Competition # OR-22-07

 

Reporting to the Manager, Residence and Conference Services, the Administrative Coordinator provides administrative support to members of the Residence and Conferences Services team including front desk operations. This individual will act as a liaison between students, other departments, residence life staff, conference coordinator, and the manager of residence and conference services in order to facilitate communication, foster smooth service delivery to clients, track and maintain records, and perform a variety of additional administrative duties.

 

DUTIES:

  • Interact and engage with students, staff, vendors/suppliers, guests, and the general public in providing information and communication regarding residence and conference services
  • Prepare and send mass communications to residence students regarding events, emergency notifications, etc.
  • Oversee the general organization of check-in to ensure all tasks are completed including early arrivals, notification of additional charges, meal plan start up, etc.
  • Complete travel authorizations and travel expenses for residence and conference services team members
  • Manage residence admissions, compile statistics, complete room assignments and billing (including fees and fines)
  • Prepare bi-weekly front desk staff schedules in coordination with the manager, residence and conference services
  • Maintain office supplies and equipment
  • Reconcile departmental Visa purchasing card statements
  • Receive trouble calls and service requests and initiate work orders with physical plant and/or outside vendors
  • Take action on emergency calls in consultation with the manager of residence and conference services
  • Maintain records of room inventories and safety inspections
  • Liaise with custodial staff, coordinate daily and weekly priorities pertaining to front desk operations
  • Track and report time and attendance requests and maintain accurate records on behalf of the manager of residence and conference services

 

 

QUALIFICATIONS:

  • ·       Demonstrated proficiency in Microsoft suite including Excel, Word, and Google Suite
  • ·       Knowledge/experience in the hotel and/or university hospitality industry and customer service
  • ·       Comfortable using various computer programs and teaching others how to navigate them
  • ·       Excellent customer service and communication skills
  • ·       Excellent organization skills, time management and multi-tasking skills
  • ·       Able to work independently and as part of a team
  • ·       Experienced dealing with confidentiality and able to exercise tact, good judgement and discretion

 

Interested applicants are invited to submit a single PDF document, quoting competition # OR-22-07, that includes cover letter, resume, along with the contact information of three references, by 4:30 p.m. on July 19, 2022, to:

 

Office of Human Resources

Orillia Academic Building

500 University Ave.

Email:  careers@lakeheadu.ca

 

We appreciate your interest; however, only those selected for an interview will be notified.

 

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

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Marketing and Recruitment Officer, Competition # SCHII-22-20, Lakehead University – Georgian College Partnership

Category: 
Administrative/Staff Positions
Campus: 
Georgian - Barrie
Department: 
External Relations
Recruitment
Application Deadline: 
Friday, May 27, 2022 - 4:30pm

Marketing and Recruitment Officer

Lakehead University – Georgian College Partnership

 

Contract to run until March 31, 2023

Competition # SCHII-22-20

Reporting to the Communications, Marketing and Web Development Director (Lakehead), the Director, Undergraduate Recruitment (Lakehead) and the Associate Director, Marketing and Recruitment (Georgian), this position will play a crucial role in the success of the Lakehead University-Georgian College Partnership (Lakehead-Georgian) with respect to attracting, recruiting and retaining students. 

You will be actively involved in recruiting and converting students by coordinating and representing Lakehead-Georgian at various events, such as high school visits, college fairs, career fairs, and other venues across the County of Simcoe. As an ambassador for Lakehead-Georgian , you will build and maintain relationships with key influencer groups including guidance counsellors, teachers, and parents. You will also play a lead role in coordinating the development of the partnership's marketing and communication materials – traditional and digital marketing assets (social media, website, brochures, etc.) – and communication with prospective students and accepted applicants.

Candidates for this position must have a postsecondary degree or diploma with a minimum of three to five years of experience in a related capacity. Education, training or experience in marketing, public relations, or student recruitment preferred. An outstanding communicator with demonstrated verbal and written communication skills, you have excellent time management, analytical and organizational abilities with a strong independent work ethic. You have proven experience and expertise developing and implementing integrated marketing, communications and recruitment plans for multiple audiences. You must have a demonstrated ability to foster, develop and maintain successful working relationships with multiple audiences. Sensitivity to privacy issues and a flexible work schedule is expected for this position. A Class G driver's licence is required.

This position is based out of the Georgian College Barrie Campus, with some days spent at the Lakehead University Orillia Campus. 

Interested applicants are invited to submit a cover letter and resume with the names and contact information of three references to: 

 

Office of Human Resources 

Lakehead University

500 University Avenue, Orillia, ON L3V 0B9

Email: careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at 705-330-4010 ext. 2011 or human.resources@lakeheadu.ca to make appropriate arrangements.

 

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