Instructions

[INPUT] - Enter Data

<ENTER> - Press the return or enter button

The List GL Activity (LGLA) screen is a report that can print what has been expended to a GL account or what budget transactions have occurred for the year (Opening Budget, Budget Adjustments, Budget Transactions) or what balances are outstanding on the GL account (Encumbrances).

In order to get to the inquiry:

Load up the Datatel system and log into the Colleague Database (COLLIVE).

1. Select GL - General Ledger
2. Select LGLA - List G/L Activity

1 Fiscal Year: [INPUT] year of inquiry or <ENTER> for current fiscal year

4 (A)ctuals, (B)udgets or (E)ncumbrances: There are three options that can be selected in this field.

• [INPUT] A - (Actuals) - Lists all actual activity charged to the GL account
• [INPUT] B - (Budgets) - Lists allocated budget for the GL account, Budget adjustments and Budget transactions
• [INPUT] E - (Encumbrances) - Lists all purchase order activity; Eg. Creation of purchase orders and subsequent payment of purchase orders

*NOTE* Actuals is the default value for this field.
<ENTER>

5 Include GL Accounts: [INPUT] GL account number <ENTER>

*NOTE* More than one GL account can be entered into this Field.

6 Include Source Codes: *NOTE* Field 6 is not a required field.

<ENTER> to bypass this Field

7 Proceed with the Report: [INPUT] Y to proceed or [INPUT] N to cancel the request <ENTER>

The reports can either be printed out or viewed on the screen.

1 * Peripheral Device:

If the report is going to be printed select - P <ENTER>

If the report is going to be viewed on screen select - H <ENTER>

If P is selected then;

2 Printer:

[INPUT] The name of your printer eg. "$PRINTER" or select your printer from the queue. To view the queue, [INPUT] "..." (three periods)<ENTER>. Select your printer by typing in the sequence number corresponding to it<ENTER>

3 Copies:

[INPUT] The number of copies to be printed <ENTER>

If H is selected then no further data has to be entered.

Press [SAVE] <ENTER>

Press [SAVE] <ENTER>

After finishing off the Third Screen <ENTER> to continue on with the report. After the status of the report reaches 100% <ENTER>, the report will then be printed out or be viewed on screen.