Missed or Late Academic Term Work (including mid-terms)

Missed or late academic term work due to illness or other extenuating circumstances.

We acknowledge that at certain times a student may experience an illness or extenuating circumstance beyond their control that results in missed or late "academic term work". In this these instances, a student may submit a request to make up the missed work using a Self-Declaration form. See below for more details. 

Who is eligible? 

Students that will miss, or will be late submitting academic term work, that require support due to temporary or occasional needs due to illness (e.g., flu, COVID-19) or other extenuating circumstances.

What is the definition of academic term work?

Academic term work refers to class attendance, coursework, quizzes, tests, mid-terms and other program specific requirements (excludes final exams scheduled during the University’s official examination period). 

Where can I find the Regulation?

Full details can be found in the University Regulation: Missed or Late Academic Term Work due to Illness or Other Extenuating Circumstance.

What is covered:

  • Students that experience short-term absences for up to 5 business days due to illness/health related reasons that result in missed or late academic term work.
  • Students that experience personal circumstances beyond their control that directly and substantially impact their ability to meet their academic requirements. Extenuating circumstances include but are not limited to:
    • Bereavement
    • Traumatic event/series personal or family crisis
    • Immigration related requirements
    • Legal obligations
    • Officially representing the university at a sanctioned varsity athletics event (provincial, national, international competitions)
    • Invitation to showcase achievement or share an exceptional talent or ability on a provincial, national or international stage as a distinguished guest
    • Extenuating circumstances do not include employment or volunteering, personal or family events (e.g., vacation, weddings), general feelings of nervousness relating to academics or exams, or travel

What is the process? 

If this is your 1st or 2nd time submitting a request:

  1. In the event of illness or other extenuating circumstances review the regulation for further details: Missed or Late Academic Term Work due to Illness or Other Extenuating Circumstance.
  2. Discuss with your instructor and check your syllabus for advice.
  3. If necessary, compete this Self-Declaration form to request a plan to make up the work (prior to the deadline or scheduled time of the academic requirement).
  4. The form will be sent automatically to the instructor for review.
  5. A response will be sent back to the student when available.
  6. The student and instructor will create a plan to make up the missed or late academic work.

If this is your 3rd time (or more) submitting a request: 

  • Students who exceed two (2) submissions per course during a term may no longer submit a Self-Declaration.
  • Students are strongly encouraged to meet with their Program Director/Chair/Coordinator/Dean’s Office and seek support from a health care professional or counsellor, if appropriate.