Faculty Council Meeting - Thursday, November 12, 2020: Deadline for Agenda Items - Thursday, November 5/2020 at 2:00 pm

FACULTY OF SOCIAL SCIENCES AND HUMANITIES COUNCIL
MINUTES
Thursday, October 8th, 2020
A meeting of the Faculty Council was held on Thursday, October 8th, 2020 at 10:00 am via Zoom.

Presentation/Discussion:
S. Budd, Team Lead:  Student Central
S. Budd gave an overview of Student Central which included information about what services were offered to both students and faculty, as well as its structure.  A productive question and answer period followed which everyone agreed to be very useful.

1.
Approval of Agenda
It was moved by R. Warburton and seconded by S. Jobbitt that the agenda be approved.
        Carried.

2.
Approval of Minutes
Approval of the minutes from September 17th, 2020.
        The minutes were accepted as circulated.
        
3.
Business Arising from the Minutes
None.

4.
Calendar Changes
i)  Interdisciplinary Studies
It was moved by L. Fiddick and seconded by A. den Otter that the following calendar change for Interdisciplinary Studies be approved.
2020-SOC-7464:  Interdisciplinary Studies Courses--Adding Type Classifications
        Carried.
It was moved by A. den Otter and seconded by S. Islam that the following calendar change for Interdisciplinary Studies be approved.
2020-SOC-7465:  Social Sciences and Humanities Regulation Change--Addition of Arts and Sciences Degrees
        Carried.

It was moved by A. den Otter and seconded by D. Ivison that the following calendar change for Interdisciplinary Studies be approved.
2020-SOC-7466:  HBASc and BASc Concurrent Education Degree Updates
        Carried.

It was moved by A. den Otter and seconded by I. Lemée that the following calendar changes for MDST be approved.
2020-SOC-7467:  MDST Minor Program Change
2020-SOC-7468:  MDST 2412 Course Change
2020-SOC-7469:  MDST 2433 Course Deletion
        Carried.

It was moved by A. den Otter and seconded I. Lemée that the following calendar change for Interdisciplinary Studies be approved.
2020-SOC-7470:  Interdisciplinary Studies Department Regulations Change
         Carried.

It was moved by L. Fiddick and seconded by A. den Otter that the following calendar changes for Interdisciplinary Studies be approved.
2020-SOC-7471:  Programs-Modifications-UG-Interdisciplinary Studies-Addition of disciplines to HBASC
2020-SOC-7472: Programs-Modifications-UG-Interdisciplinary Studies-Addition of disciplines to HBASC.TRF
2020-SOC-7473:  Programs-Modifications-UG-Interdisciplinary Studies-Addition of Disciplines to HBASC.ENPO
2020-SOC-7474:  Programs-Modifications-UG-Interdisciplinary Studies-Addition of disciplines to HBASC.HUNA
2020-SOC-7475:  Programs-Modifications-UG-Interdisciplinary Studies-Addition of disciplines to HBASC.ICHR
2020-SOC-7476:  Programs-Modifications-UG-Interdisciplinary Studies-Addition of disciplines to HBASC.SOCJ
2020-SOC-7477:  Programs-Modifications-UG-Interdisciplinary Studies-Addition of disciplines to BASC
2020-SOC-7478:  Programs-Modifications-UG-Interdisciplinary Studies-Addition of disciplines to BASC.TRF
        Carried.
    
It was moved by A. Saulnier and seconded by A. den Otter that the following calendar change for Interdisciplinary Studies be approved.
2020-SOC-7485:  HBASC – Criminology Major – College Transfer Changes
        Carried.

ii)  Music
It was moved by A. Carastathis and seconded by L. Fiddick that the following calendar change for Music be approved.
2020-SOC-7463:  Changes to Music Minor.
        Carried.
5.
Department/School Reports.
i) Changes to Course Descriptions of ITYP (for information only)
B. Birmingham stated that updates to the course descriptions were related to changes made to the Native Access Program (NAP), and passed by Council as a major modification in May 2020.  
(2020-SOC-7321:  Course Changes for LU ITYP:  1191 and 1192)

6.
Dean’s Report.
I hope everyone is doing well.
1.    Try to be good to each other.
2.    Last time we met, we developed 3 questions as follows:
•    Everyone appreciates the clear guidelines and protocols for return to research.  People working on campus with students were wondering if it is possible to get similar protocols developed, perhaps a one pager, with contacts and protocols.  I think people feel very uncertain, and would like more direction in this area.  Many concerns were brought forward such as how to handle/arrange for cleaning; protocol for wearing masks on campus; etc.  I have reached out to Rhonda in hopes to develop a one-page reference document that would provide answers to most questions/concerns.  Communication is key during this time and this will help to make everyone feel more confident with regard to any decisions they might have to make.  For now, please bring your request to me, and I will try to share the pieces I have.
•    Student Central. I appreciate that Sam was here, but I did move forward a request for extra help and triage of students at beginning of semester.
•    Is there a way for Campus Tech to have some tech stocked for student needs and try to source less-expensive laptops/cameras, headphone/mics for them? Some students are having trouble acquiring the tech they need to participate in class. (crickets).  This has gone directly to Andrew.

3.    Leaders meetings:  Tuesday/Wednesday option two weeks after Faculty Council. As we had no times when we were all available, we will break into two groups with the same agenda. Choose one meeting if you wish.

4.    Internships: While these are still possible, it is important to develop guidelines for safety, and make matches as you normally would.  We also have access to online internships and practicia assignments through Riipen, as well as classroom options for pairing with businesses or non-profit organizations.  I can schedule a meeting with whomever is interested with our provider of this service.

5.    Budget:  We will need to talk about budget at the next leaders meeting and the next Faculty Council. I am hoping we will get some of our international funds carried forward from last year.

6.    Recruitment: Virtual recruitment fair has representation from 5 of our units.  I really appreciate all those who stepped forward.  There are two more options for this kind of event, one in December and one in March, 2021.
•    I need from each unit: FAQ - What questions might first year students be most likely to ask about your program.  Please provide 5 points that you feel would be beneficial.
•    What is the thing you would start with when telling students about your program, ie; a two sentence key take away.
•    Electronic brochures, flyers, business cards, etc. for additional contacts would be helpful.
7.    Recommendations for spring/summer courses are due October 19, 2020.
   
7.
Other Business:
None.
8.
Next Faculty Council Meeting:  Thursday, November 12th, 2020, at 10:00 am via Zoom.
9.
Adjournment
 The meeting was adjourned at 11:35 am.  

ATTENDANCE
Thunder Bay Campus

R. Maundrell
S. Jobbitt
K. Holmes
D. Ivison
B. Birmingham
L. Chambers
A. Carastathis
B. Vernier
I. Lemée
P. Cain
C. Sanders
T. Potter
G. Colton
R. Robson
R. Warburton
S. Shahsahabi
I. Lemée
S. Viitala

Orillia Campus
M. Stevenson
L. Fiddick
J. Jarman
S. Islam
A. den Otter
A. Saulnier