1. Welcome New Member - Mr. Charles Fox

Mrs. Dojack welcomed Mr. Charles Fox, Lieutenant Governor-In-Council Representative.

Moved by Mr. Campbell, seconded by Mr. Bartley that the Agenda be approved with the following amendments:

Item #9.1 - Bob Baxter is not in attendance; therefore, Tim Pile will report;

New Item #9.4.3 - Nomination of LUSU Graduate Student Representative;

New Item #9.4.4 - Nomination of LUSU Graduate Student Representative to the Audit Committee and Student Liaison Committee;

Move Item #11 to second last item under Items for Information;

Item #12 - removed "renewal" from motion; and

Item #13 - Mr. Douglas Reid should be changed to "Dr." Douglas Reid.

3. Declaration of Conflict of Interest

None were declared.

4. Chair's Report

Mrs. Dojack, Chair, informed members that the Planning Committee is in the process of organizing the Gala Board Fundraising Dinner which will take place in October 2006.

Mr. Campbell, Vice-Chair, reported that he had attended a Council of Ontario Universities & Executive Heads Meeting in Toronto on behalf of Mrs. Dojack. He informed members that the group had met with Minister Bentley.

5. Approval of Minutes of Board of Governors' Meeting of January 20, 2006

The Minutes were circulated with the Agenda.

Moved by Mr. Robson, seconded by Mr. Pile that the Minutes of the Board of Governors' Meeting of January 20, 2006 be approved as circulated.

6. Receipt of Minutes of Board Executive Committee Meeting of December 1, 2005

The Minutes were circulated with the Agenda.

Moved by Mr. Davies, seconded by Mr. Dudley that the Minutes of the Executive Committee Meeting of December 1, 2005 be approved as circulated.

7. Business Arising from the Minutes not elsewhere on the Agenda

There was no business arising from the Minutes.

8. President's Report

The President responded to questions to his report which had been circulated at the beginning of the meeting.

9. Standing Committee Reports

9.1 Audit Committee

Mr. Pile, on behalf of the Chair of the Audit Committee, reported that the Audit Committee had not met since the last Board Meeting.

9.2 Finance & Investment Committee

Mr. Cardwell, Chair of the Finance & Investment Committee, reported that the Committee had not met and there was no report.

9.3 Governance Committee

Mrs. Dojack, Chair of the Governance Committee, reported that the Committee had not met since the last Board Meeting.

9.4 Nominating Committee

Mr. Paivalainen reviewed the report of the Nominating Committee which had been circulated with the Agenda.

9.4.1 Nomination of Elected Board Member

Moved by Mr. Paivalainen, seconded by Mr. Bartley that Mr. Eamonn Percy be nominated to the Board of Governors effective immediately until the September 2008 Annual Meeting.

9.4.2 Nomination of Elected Board Member to the University Advancement Committee

Moved by Mr. Paivalainen, seconded by Mr. Marostica that Mr. Eamonn Percy be nominated to the University Advancement Committee effective immediately until the September 2008 Annual Meeting. Carried unanimously.

9.4.3 Nomination of LUSU Graduate Student Representative

Moved by Mr. Paivalainen, seconded by Mr. Heald that Mr. Jeff Moore, LUSU Graduate Student Representative, be nominated to the Board of Governors effective immediately until the September 2006 Annual Meeting.

Mrs. Dojack welcomed Mr. Jeff Moore to the Board Meeting.

9.4.4 Nomination of LUSU Graduate Student Representative to the Audit Committee and Student Liaison Committee

Moved by Mr. Paivalainen, seconded by Mr. Pile that Mr. Jeff Moore, LUSU Graduate Student Representative, be nominated to the Audit Committee and Student Liaison Committee effective immediately until the September 2006 Annual Meeting.

9.5 Operations Committee

Mr. Bartley, Chair, reviewed the report of the Operations Committee which had been circulated at the beginning of the meeting. Mr. Bartley highlighted the Johnson Controls Energy Initiative with regard to the new roadway system which will be built to access campus via Oliver Road. He stated that the Operations Committee was advised that consultation would be undertaken with members of the University community as well as with City of Thunder Bay officials and a final recommendation would be brought back to the Operations Committee for approval.

Moved by Mr. Bartley, seconded by Mr. Pile that the report of the Operations Committee be accepted.

Carried unanimously.

9.6 Senate Liaison Committee

Dr. McPherson, Chair of the Senate Liaison Committee, reviewed the report which had been circulated with the Agenda. Dr. McPherson reported that the Senate Liaison Committee had recommended to the University Advancement Committee that the Development Office establish a new faculty fund which would be administered by the Faculty. She stated that the new faculty fund would be in place for the coming year.

Moved by Dr. McPherson, seconded by Mr. Marostica that the report of the Senate Liaison Committee be accepted.

Carried unanimously.

9.7 Student Liaison Committee

Ms. Peacock, Chair of the Student Liaison Committee, highlighted the Committee's report which had been circulated with the Agenda.

Moved by Ms. Peacock, seconded by Mr. Heald that the report of the Student Liaison Committee be accepted.

Carried unanimously.

9.8 University Advancement Committee

Mr. Marostica, Chair of the University Advancement Committee, informed members that the Committee had not met since the last meeting. He reported that the Car Raffle had been held on March 1^st in the Agora and Kelly Ruberto had won the car.

10. Report of the Alumni Association

Mr. Heald, Alumni Representative, reviewed the report of the Alumni Association which had been circulated with the Agenda. Mr. Heald reported that the Alumni Honour Award recipient was Tracy Bucker BScN '99, and the Young Alumni Award recipient was Herpreet Lamba BSc (Math)' 98.

Moved by Mr. Heald, seconded by Mr. Cardwell that the report of the Alumni Association be accepted.

Carried unanimously.

11. Recommendation for Tenure and Simultaneous Promotion

Moved by Dr. Gilbert, seconded by Dr. McPherson that the Board of Governors confirm the granting of tenure and simultaneous promotion to Associate Professor for Dr. Dave Tranter effective July 1, 2006.

12. Approval of Adjunct Professor

Moved by Dr. Gilbert, seconded by Dr. Brown that Dr. Douglas Reid be approved as an Adjunct Professor in the Faculty of Forestry and the Forest Environment effective immediately to June 30, 2009, as recommended by Senate on January 27, 2006.

Carried unanimously.

13. Report of the Lakehead University Student Union

Mr. Krupper, President of LUSU, highlighted the report which had been circulated with the Agenda.

14. Report from the Thunder Bay Regional Health Sciences Centre Board

Mrs. Dojack informed members that the Thunder Bay Regional Health Sciences Centre Board report had been circulated with the Agenda.

15. Revised Policy on Naming of Property

Mrs. Dojack informed members that the Revised Policy on Naming of Property would be referred to the University Advancement Committee for their review. She asked that Board members who have comments on the revised Policy, to please forward them to Ms. Bonnie Moore, Director of Development.

16. In Camera Meeting

The meeting, which began at 4:05 p.m., was adjourned at 5:55 p.m., on a motion by Mr. Robson, and seconded by Mr. Dudley. The meeting moved in camera.

1. Approval of Agenda

Moved by Mr. Davies, seconded by Mr. Bartley that the Agenda be approved with the following amendments: addition to item #13 - Approval of Chair in the Department of Aboriginal Education, new item #14 under items of decision - Approval of the Board of Governors' Representative to the Search Committee for the Dean of the Faculty of Social Sciences and Humanities, renumber items of information, and remove item #18.1

2. Declaration of Conflict of Interest

Ms. Peacock declared a conflict of interest with items #8.4.2 and #8.4.3.

3. Chair's Report

Mrs. Dojack reminded members that they are being asked to sell 40^th Anniversary Celebration Raffle tickets, noting that the draw date is March 1, 2006.

Mrs. Dojack reported that the Board of Governors' 2006 Gala Dinner will not coincide with the 2006 September Annual Meeting, but will be held either October 19 or 26, 2006.

Mrs. Dojack also reported that the Council of Ontario Universities (COU) is holding a meeting in Toronto on February 16, 2006 for all Board Chairs and Executive Heads. She informed the Board that one of the agenda items at the COU meeting will be to meet with the Minister. She also stated that since she will be out of the country, Mr. Don Campbell will be attending the meeting on her behalf.

Mrs. Dojack advised members that the Northwestern Ontario School of Medicine Bursary Fund has surpassed its $12M goal, noting that a Pharmaceutical Company donated $.5M which will be matched by the Government. She congratulated the Development Office for their hard work.

Mrs. Dojack concluded by informing members that Lakehead University license plates are available to be purchased through the Development Office.

4 Approval of Minutes of Board of Governors' Meeting of November 11, 2005

The Minutes were circulated with the Agenda.

Moved by Mrs. Balacko, seconded by Ms. Dumyn that the Minutes of the Board of Governors' Meeting of November 11, 2005 be approved as circulated.

5. Receipt of Minutes of Board Executive Committee Meeting of August 4, 2005

The Minutes were circulated with the Agenda.

Moved by Mr. Robson, seconded by Mr. Cardwell that the Minutes of the Executive Committee Meeting of August 4, 2005 be approved as circulated.

6. Business Arising from the Minutes (not on the Agenda elsewhere)

There was no business arising from the Minutes.

7. President's Report

The President reviewed his report which had been circulated at the beginning of the meeting.

8. Standing Committee Reports

8.1 Audit Committee

Mr. Baxter, Chair of the Audit Committee, reviewed the report which had been circulated with the Agenda.

Moved by Mr. Baxter, seconded by Mr. Dysievick that the report of the Audit Committee be accepted.

Carried unanimously.

8.2 Finance & Investment Committee

Mr. Cardwell, Chair of the Finance & Investment Committee reviewed the report which had been circulated with the Agenda.

8.2.1 Revised Trust and Endowment Policy

Mr. Cardwell reported that the Finance & Investment Committee met to review the Trust and Endowment Policy and discuss the investment opportunities for the University Endowment. He also reported that the Committee reviewed three of eight proposals from investment firms in response to a request for proposal for investment services process, noting that the recommendation for investment services will be discussed in camera. Mr. Cardwell concluded by thanking all members of the Finance & Investment Committee for their hard work in exercising their due diligence in reviewing the documents.

Moved by Mr. Cardwell, seconded by Mr. Campbell that the Board of Governors approve that the Trust & Endowment Policy be superceded for purposes of investing the funds of the Debenture Endowment, specifically omitting the reference to the Asset Allocation; the Finance and Investment Committee and the Fund Managers will determine the Asset Mix.

8.2.2 Controls and Signing Authority Policy

Mr. Cardwell reviewed the revised Controls and Signing Authority Policy which had been circulated with the Agenda.

Moved by Mr. Cardwell, seconded by Mr. Bartley the Board of Governors approve the changes to the Controls and Signing Authority Policy.

Moved by Mr. Cardwell, seconded by Mr. Pile that the report of the Finance & Investment Committee be accepted.

Carried unanimously.

8.3 Governance Committee

Mrs. Dojack, Chair of the Governance Committee, reviewed the Governance Committee's report which had been circulated with the Agenda.

Moved by Mr. Cardwell, seconded by Mr. Campbell that the Terms of Reference of the Audit Committee be amended as recommended by the Governance Committee.

Moved by Mr. Goodwin, seconded by Mr. Paivalainen that the Terms of Reference of the Compensation Committee be amended as recommended by the Governance Committee.

Moved by Mr. Bartley, seconded by Mr. Dysievick that the Terms of Reference of the Operations Committee be amended as recommended by the Governance Committee.

Moved by Mr. Pile, seconded by Mr. Campbell that the Terms of Reference of the Senate Liaison Committee be amended as recommended by the Governance Committee.

Moved by Ms. Peacock, seconded by Mr. Baxter that the report of the Governance Committee be accepted.

8.4 Nominating Committee

Mr. Paivalainen reviewed the report of the Nominating Committee which had been circulated with the Agenda, noting that the Lakehead University Fellow Award would be dealt with at the In Camera Meeting.

8.4.1 Replacement for Mr. Vince Isber

Moved by Mr. Paivalainen, seconded by Mr. Cardwell that Mr. Kirk Dudtschak be elected to replace Mr. Vince Isber effective January 23, 2006 until the September 2006 Annual Meeting, due to Mr. Isber's resignation.

Carried unanimously.

Moved by Mr. Paivalainen, seconded by Ms. Peacock that Mr. Kirk Dudtschak be elected to the Finance & Investment Committee and the Operations Committee to finish the term of Mr. Vince Isber.

Carried unanimously.

8.4.2 Replacement Chair for the Student Liaison Committee

Moved by Mr. Paivalainen, seconded by Mr. Davies that Ms. Heather-Lea Peacock be elected as Chair of the Student Liaison Committee until the September 2006 Annual Meeting, due to Ms. Angie Gollat's resignation.

8.4.3 Nomination of Member to the Executive Committee

Moved by Mr. Paivalainen, seconded by Mr. Heald that Ms. Heather-Lea Peacock, Chair of the Student Liaison Committee be elected to the Executive Committee until the September 2006 Annual Meeting, due to Ms. Angie Gollat's resignation.

Carried unanimously.

Moved by Mr. Paivalainen, seconded by Mr. Cardwell that the report of the Nominating Committee be accepted.

Carried unanimously.

8.5 Operations Committee

Mr. Bartley, Chair, reviewed the report of the Operations Committee which had been circulated with the Agenda. Mr. Bartley reported that the energy savings to be generated by Johnson Controls Ltd. pursuant to Phase I of the energy initiative are being readily met. The University's first quarter report covering the months of July to September show savings of $242,000 against an annual target of $570,000. He concluded by stating that Phase I savings should easily surpass this target.

Moved by Mr. Bartley, seconded by Mr. Pile that the report of the Operations Committee be accepted.

Carried unanimously.

8.6 Senate Liaison Committee

Dr. McPherson reported that the Senate Liaison Committee had not met since the last Board meeting; therefore, there was no report. She thanked Mr. Bill Bartley, Chair of the Operations Committee, for his Board presentation to the November Senate Meeting.

8.7 Student Liaison Committee

Ms. Peacock, Chair of the Student Liaison Committee, reviewed the Committee's report which had been distributed at the beginning of the meeting.

Moved by Ms. Peacock, seconded by Mr. Heald that the report of the Student Liaison Committee be accepted.

Carried unanimously.

8.8 University Advancement Committee

The University Advancement Committee's 2005/06 Action Plan and report had been circulated with the Agenda.

Moved by Mr. Lagadin, seconded by Mr. Heald that the 2005/06 Action Plan be approved as circulated with the Agenda.

Moved by Mr. Lagadin, seconded by Mr. Cardwell that the report of the University Advancement Committee be accepted.

9. Report of the Alumni Association

Mr. Heald, Alumni Representative, reviewed the report of the Alumni Association which had been circulated with the Agenda.

Moved by Mr. Heald, seconded by Mr. Robson that the report of the Alumni Association be accepted.

Carried unanimously.

10. Recommendations for Tenure and Simultaneous Promotion and Renewal of Probationary Appointments

Moved by Dr. Gilbert, seconded by Dr. Brown that the recommendations of the President concerning tenure and promotion as well as renewal of probationary appointments effective July 1, 2006 be approved as circulated.

English

Geology

Mathematical Sciences

Business Administration

Business Administration

Business Administration

Electrical Engineering

Forestry and the Forest Environment

Anthropology

Anthropology

Chemistry

English

Geography

Mathematical Sciences

Mathematical Sciences

Physics

Education

Education

Mechanical Engineering

Chemical Engineering

Civil Engineering

Forestry and the Forest Environment

Forestry and the Forest Environment

Carried unanimously.

11. Proposed Schedule for 2006/07 Board of Governors' Meetings

Mrs. Dojack informed members that a revised 2006/07 Board of Governors' Meetings schedule had been circulated at the beginning of the meeting.

Moved by Mr. Dudley, seconded by Mrs. Balacko that the proposed schedule for 2006/07 Board of Governors' Meetings be approved as circulated.

12. Approval of Adjunct Professors

Moved by Dr. Gilbert, seconded by Mrs. Balacko that the following be ratified as Adjunct Professors effective immediately to June 30, 2009, as recommended by Senate on November 25, 2005:

Dr. Geoff Hudson - Department of History

Dr. Mary Ann Mountain - Department of Psychology

Dr. Fred Schmidt - Department of Psychology

Dr. Peter Voros - Department of Psychology

13. Approval of Chair in the Department of History

Moved by Dr. Gilbert, seconded by Mr. Cardwell that Dr. Bruce Strang be appointed as Chair of the Department of History effective September 15, 2005 to June 30, 2008.

Carried unanimously.

Moved by Dr. Gilbert, seconded by Mr. Pile that Dr. Ethel Gardner be appointed as Chair of the Department of Aboriginal Education effective January 1, 2006 to December 31, 2008.

14. Approval of the Board of Governors' Representative to the Search Committee for the Dean of the Faculty of Social Sciences and Humanities

Moved by Mrs. Balacko, seconded by Mr. Bartley that Mr. Kevin Cleghorn be appointed as the Board of Governors' Representative to the Search Committee for the Dean of the Faculty of Social Sciences and Humanities.

Carried unanimously.

15. Report of the Lakehead University Student Union

Mr. Krupper, President of LUSU, highlighted the report which had been circulated with the Agenda.

16. Report from the Thunder Bay Regional Health Sciences Centre Board

Mrs. Dojack informed members that Mr. Labine was not in attendance, but a revised Thunder Bay Regional Health Sciences Centre Board report had been circulated at the beginning of the meeting.

17. Appointment ofActing Chair - Dr. Hope Fennell, Department of Undergraduate Studies in Education

Dr. Gilbert reported that Dr. Hope Fennell, Department of Undergraduate Studies in Education, had been appointed Acting Chair effective January 1, 2006 to June 30, 2006.

18. Items approved (on December 1, 2005) by the Board Executive, on behalf of the Board of Governors

Mrs. Dojack noted the following items for information for the Board.

18.1 Review of Policy on Naming Property

18.2 Approval of Terms of Reference for the Ad Hoc Committee on Aboriginal

Development

18.3 Closing of the Lakehead University Foundation

19. In Camera Meeting

The meeting, which began at 3:30 p.m., was adjourned at 4:45 p.m., on a motion by Mr. Robson, and seconded by Mr. Cardwell. The meeting moved in camera.

1. Approval of Agenda

Moved by Mr. Robson, seconded by Mrs. Balacko that the Agenda be approved as circulated.

2. Declaration of Conflict of Interest

None were declared.

3.Chair's Report

Mrs. Dojack informed members that she had attended the Orillia Grand Opening, noting that she was very honoured to be representing the Board of Governors. She acknowledged the tremendous contributions of all who were involved in the opening of the campus.

Mrs. Dojack reported that in June, the Board Executive Committee met with the Confederation College Board. She stated that the meeting was extremely productive and the two groups met to discuss the collaborative initiatives the University and College are involved in. She also stated that earlier in the day, Dr. Gilbert and she met with Ms. Pat Lang and Mrs. Lyn McLeod to discuss current and future collaborative ventures. She advised members that in June 2007, the Board Executive Committee and the Confederation College Board will meet again to continue discussions.

Mrs. Dojack concluded by informing members that due to time restrictions all Standing Committee Reports (Item #8) had been circulated with the Agenda; therefore, no review of reports would take place; Chairs would only respond to questions.

Mr. Cardwell drew the Board's attention to a poster for Lakehead Celebrates. He informed the Board that the gala takes place on Thursday, October 19, 2006 at 5:30 p.m. to 10:00 p.m. in The Hangar. He encouraged Board members to sell tickets for this annual event.

4. Minutes of the Board of Governors' Meeting of June 16, 2006

The Minutes were circulated with the Agenda.

Moved by Mrs. Balacko, seconded by Mr. Wallace that the Minutes of the Board of Governors' meeting of June 16, 2006 be approved as circulated.

5. Receipt of Minutes of Board Executive Committee Meeting of June 8, 2006

The Minutes were circulated with the Agenda.

Moved by Mr. Cardwell, seconded by Mr. Percy that the Minutes of the Board Executive Committee Meeting of June 8, 2006 be received.

6. Business Arising from the Minutes (not on the Agenda elsewhere)

There was no business arising from the Minutes.

7. President's Report

The President spoke to his report which had been circulated with the Agenda and responded to questions.

8. Annual Reports from the Standing Committees

8.1 Compensation Committee

The Compensation Committee will be presented in the In Camera Meeting.

8.2 Finance & Investment Committee

Mr. Cardwell, Chair of the Finance & Investment Committee, reported that the Annual Report of the Finance & Investment Committee had been circulated with the Agenda. Mr. Cardwell thanked all members of the Committee for their dedication and hard work throughout the year.

Moved by Mr. Cardwell, seconded by Dr. Brown that the Annual Report of the Finance & Investment Committee be accepted.

Carried unanimously.

8.3 Governance Committee

Mrs. Dojack, Chair of the Governance Committee, reported that the

Annual Report of the Governance Committee had been circulated with the Agenda. Mrs. Dojack thanked Committee members for their assistance over the past year.

Moved by Mr. Campbell, seconded by Mr. Pile that the Annual Report of the Governance Committee be accepted.

8.4 Operations Committee

Mr. Cleghorn, on behalf of the Chair, reported that the Annual Report of the Operations Committee had been circulated with the Agenda. Mr. Cleghorn expressed the Committee's thanks to Mr. Bill Bartley for his dedicated service as Chair of the Operations Committee.

Moved by Mr. Cleghorn, seconded by Mr. Cardwell that the Annual Report of the Operations Committee be accepted.

8.4.1 Semi-Annual Report on Occupational Health and Safety

Mr. Pawlowski reported that the Occupational Health and Safety Report had been circulated with the Agenda.

Moved by Mr. Robson, seconded by Mr. Russell that the Occupational Health and Safety Report be accepted.

8.5 Senate Liaison Committee

Dr. McPherson, Chair of the Senate Liaison Committee, reported that the Annual Report of the Senate Liaison Committee had been circulated with the Agenda. Dr. McPherson expressed her appreciation to all Committee members for their commitment.

Moved by Dr. McPherson, seconded by Mrs. Balacko that the Annual Report of the Senate Liaison Committee be accepted.

Carried unanimously.

8.6 Student Liaison Committee

Moved by Mr. David Heald, seconded by Mrs. Balacko that the Annual Report of the Student Liaison Committee be accepted.

Carried unanimously.

8.7 University Advancement Committee

Mr. Wallace, Chair of the University Advancement Committee, reported that the Annual Report of the University Advancement Committee had been circulated with the Agenda. He stated that the Committee had met today and wished to inform Board members that they will receive a phone call from a fellow Board member requesting a financial commitment to the University.

Moved by Mr. Wallace, seconded by Mr. Robson that the Annual Report of the University Advancement Committee be accepted.

Carried unanimously.

9. Report of the Audit Committee

Ms. Dumyn reported that the Annual Report of the Audit Committee and the Audited Financial Statements had been circulated with the Agenda.

Moved by Ms. Dumyn, seconded by Mr. Wallace that the Board of Governors accept and approve the 2005/06 Financial Statements of Lakehead University and the Auditors' Report.

Carried unanimously.

Moved by Ms. Dumyn, seconded by Mr. Davies that the Board of Governors appoint BDO Dunwoody as University auditor for the 2006/07 fiscal year.

Moved by Ms. Dumyn, seconded by Mr. Davies that the Annual Report of the Audit Committee be accepted.

10. Report of the Nominating Committee

The members of the 2005/06 Nominating Committee were:

Mr. S. Paivalainen, Chair, Mr. B. Bartley, Mr. H. Cardwell, Mr. D. Heald, Mr. B. Labelle, Mr. R. Marostica and Ms. H.L. Peacock.

Mr. Paivalainen noted that short biographical notes on all new nominees to the Board were enclosed with the Board Nominating Committee Report - Kurt Dahl, Colin Anderson, David Heroux, Mike Degagne, James Dennison and Krystin Kempton, noting that one elected position remains to be filled. Mr. Paivalainen thanked Committee members and the Secretary for their dedication throughout the year.

10.1 Moved by Mr. Paivalainen, seconded by Mr. Dudley that the following be elected/re-elected to the Board of Governors for the terms indicated:

Mr. Kurt Dahl 2006-09

Mr. Don Campbell 2006-09

Mr. Colin Anderson 2006-07

Mr. David Heroux 2006-08

Dr. Moira McPherson 2006-09

Dr. Mike Degagne 2006-09

Mr. James Dennison 2006-09

Ms. Krystin Kempton 2006-07

Mr. Jeff Moore 2006-07

Carried unanimously.

10.2 Moved by Mr. Paivalainen, seconded by Mrs. Balacko that the following be approved as Officers of the Board for 2006/07:

Mr. Don CampbellChair

Mrs. Jackie DojackPast-Chair

Mr. Harvey Cardwell Vice-Chair

Dr. Fred GilbertPresident

Ms. Patti MerrimanSecretary

Carried unanimously.

10.3 Moved by Mr. Paivalainen, seconded by Mr. Pile that the members of the Executive Committee and the members of Standing Committees for 2006/07 be approved as recommended in the report of the Nominating Committee circulated with the Agenda.

Carried unanimously.

Moved by Mr. Robson, seconded by Mr. Wallace that the following serve on the University Advancement Committee:

Mr. George Davies, 2006-09

Ms. Ann Dumyn, 2006-09

Mr. Bill Bartley, 2006-07 (non-voting to provide expertise or task-related support)

Carried unanimously.

Moved by Mr. Paivalainen, seconded by Mr. Robson that the Annual Report of the Nominating Committee be accepted.

Carried unanimously.

11. Report of the Alumni Association

Mr. Heald, Alumni Association Representative, noted that the Report of the Alumni Association had been circulated with the Agenda.

Moved by Mr. Heald, seconded by Mr. Dudley that the Report of the Alumni Association be accepted.

Carried unanimously.

12. Appointment of Board of Governors' Representative to the Aboriginal Management Council

Moved by Mr. Pile, seconded by Dr. Brown that Mr. Carl Goodwin be re-appointed as the representative of the Board of Governors to the Aboriginal Management Council for a one year period, effective immediately to the September 2007 Annual Meeting.

Carried unanimously.

13. Faculty Appointments to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures

Dr. Gilbert reviewed the names of the faculty appointments to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures which had been circulated with the Agenda.

Moved by Dr. Gilbert, seconded by Mrs. Balacko that the faculty names put forward in the memorandum of September 5, 2006 be appointed to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures for a one-year period, effective immediately to the September 2007 Annual Meeting.

Carried (1 abstention).

14. Student Appointments to the Judicial Panel for the Code of Student Behaviour and Disciplinary Procedures

Ms. Poniatowski, LUSU President, advised members that the election process for the LUSU Board of Directors would be taking place on October 3 and 4, 2006; therefore, students' names for the Judicial Panel had not yet been approved with the LUSU Board. She concluded by stating that at the first LUSU Board Meeting, approval of Judicial Panel appointments would take place and these names would be brought forward for approval at the November Board of Governors' Meeting.

15. Election of Members (4 required) to the Nominating Committee

The Secretary had informed the Board of Governors, by memorandum of August 30, 2006, that Mr. Harvey Cardwell and Mr. Bruce LaBelle were continuing members of the Nominating Committee, as well as those who were ineligible for nomination this year. The memorandum also stated that Mrs. Dojack, Past-Chair would serve on the Committee as Chair. Three members are to be elected for a two-year term and one Student Governor is to be elected for a one-year term, noting that one of this year's nominees could be a non-Board person.

The Chair called for nominations to the Nominating Committee.

Mr. Campbell nominated Mr. Bob Baxter (non-Governor).

Mr. Cardwell nominated Mr. Eamonn Percy.

Dr. Brown nominated Dr. Moira McPherson.

Mr. Paivalainen nominated Ms. Krystin Kempton (Student Governor).

Mr. Robson nominated Mr. George Davies.

The Chair called for further nominations. There were none. The Chair noted that four Board members were nominated for three positions. Mr. Davies withdrew his name. It was proposed that Mr. Baxter (non-Governor), Mr. Percy, Dr. McPherson, and Ms. Kempton (Student Governor) would serve on the Nominating Committee.

Moved by Mr. Paivalainen, seconded by Mr. Cardwell that nominations close.

Carried unanimously.

Mr. Baxter, Mr. Percy, Dr. McPherson, and Ms. Kempton were acclaimed members of the Nominating Committee.

16. Investment Resolution

A memorandum from the Secretary had been circulated, indicating that it was a requirement of the By-laws for the Annual Meeting to approve an Investment Resolution.

Moved by Mr. Cardwell, seconded by Mr. Robson that the President and the Vice-President (Administration & Finance) shall be authorized to manage the investments of the University and to purchase, transfer, exchange, sell or otherwise dispose of or turn to account or realize upon securities, in accordance with the policies established by the Board on the recommendations of the Finance and Investment Committee, in accordance with the terms of reference of the Committee, and the laws and statutes of the Province of Ontario and the Government of Canada. During the absence of either the President or the Vice-President (Administration & Finance) any one of the signing officers shall be authorized as the second signature. During the absence of both the President and the Vice-President (Administration & Finance) any two of the signing authorities shall be authorized to perform the aforementioned activities until the Annual Meeting in 2007.

Carried unanimously.

17. Proposed Date Change for April 2007 Board Meeting

Moved by Ms. Dumyn, seconded by Mr. Dudley that the Board Meeting scheduled for Friday, April 20, 2007 be changed to Friday, April 27, 2007 to accommodate the attendance of the Board Chair and Secretary at the National Association of Board Chairs' and Secretaries' Conference in Waterloo.

Carried unanimously.

18. Annual Report of the Lakehead University Pension Investment Fund

Mr. Pawlowski reviewed the Lakehead University Pension Investment Fund which had been circulated with the Agenda, noting that the Pension Plan for Professional Staff of Lakehead University was also attached.

Moved by Mr. Pile, seconded by Ms. Dumyn that the Report of the Lakehead University Pension Investment Fund be accepted.

Carried unanimously.

Moved by Ms. Dumyn, seconded by Mrs. Balacko that the Report of the Pension Plan for Professional Staff of Lakehead University be accepted.

Carried unanimously.

Due to time constraints, Mrs. Dojack informed Board members that the following items of information would not be individually reviewed, but Governors would have the opportunity to ask specific questions.

19. Annual Report of the Aboriginal Management Council

The Annual Report of the Aboriginal Management Council had been circulated with the Agenda. Mr. Pile thanked the Aboriginal Management Council and the Ad Hoc Committee on Aboriginal Development for their hard work throughout the year.

20. Report of the Lakehead University Student Union

The Report of LUSU had been circulated with the Agenda.

21. Report from the Thunder Bay Regional Health Sciences Centre Hospital Board

The Thunder Bay Regional Health Sciences Centre Hospital Board report had been circulated with the Agenda.

22. Meeting Dates for 2006/07

The Chair referred to the schedule of meeting dates for 2006/07 which had been attached to the Agenda.

23. President's Report on Appeals Under the Code of Student Behaviour and Disciplinary Procedures and Senate Academic Appeals

The President's Report on Appeals Under the Code of Student Behaviour and Disciplinary Procedures and Senate Academic Appeals had been circulated with the Agenda.

24. Camera Meeting

24.1Moved by Dr. Gilbert, seconded by Mr. Cardwell that Mr. Michael Pawlowski remain for Item #7 of the In Camera Meeting.

Carried unanimously.

The meeting, which began at 4:05 p.m., was adjourned at 5:15 p.m., on a motion by Mrs. Balacko, and seconded by Mr. Dysievick.

1. Approval of Agenda

Moved by Mrs. Balacko, seconded by Mr. Robson that the Agenda be approved with the following additions: new Item 13 - Approval of Chair Appointments, new Item 14 - Appointment of 12 Board of Governors' Members to the Electoral Board and renumber remaining items of information.

2. Declaration of Conflict of Interest

None were declared.

3. Chair's Report

Mrs. Dojack informed the Board that the Secretary, Patti Merriman, and she had attended the National Association of University Board Chairs' and Secretaries' (NAUBCS) Conference in Edmonton in late April. She noted that it had been the 20^th Annual Conference and the theme was "Building Better Boards".

Mrs. Dojack announced that SSHRC research grants were awarded to 5 faculty members and 10 students at Lakehead, and also thanked Dr. R. Wang for his involvement.

Mrs. Dojack reminded Governors to mail or fax the Governance and Self Evaluation Surveys back to the Secretary of the Board.

Mrs. Dojack advised members of the Board that a joint meeting of the Lakehead University Board Executive Committee and the Confederation College Board of Governors had taken place on June 8, 2006.

In her closing remarks, Mrs. Dojack expressed appreciation to Board members for their attendance at Convocation.

4. Minutes of the Board of Governors' Meeting of April 21, 2006

The Minutes were circulated with the Agenda.

Moved by Mr. Bartley, seconded by Mr. Dudtschak that the Minutes of the Board of Governors' meeting of April 21, 2006 be approved with the following addition under Item 7 - President's Report:

The Council of Ontario Universities has established a Student Financial Aid Task Force. Dr. Gilbert is a member of the Task Force and this body will be assessing the appropriate response to the Provincial Government's commitment that access to postsecondary education will not be limited by financial need.

5. Receipt of Minutes of Board Executive Committee Meetings

The Minutes were circulated with the Agenda.

5.1 April 7, 2006

5.2 May 4, 2006

Moved by Mr. Davies, seconded by Mr. Cleghorn that the Minutes of the Board Executive Committee Meetings of April 7, 2006 and May 4, 2006 be received.

6. Business Arising from the Minutes (not on the Agenda elsewhere)

There was no business arising from the Minutes.

7. President's Report

Dr. Gilbert referred to his report which had been circulated with the Agenda. Dr. Gilbert drew the Governors' attention to the section in his report entitled "Academic Plan". He informed Governors that Senate had passed the Academic Plan "Giving Academic Direction to Past Strength and Future Promise" and requested all Governors read this document which is on the University's website.

8. Standing Committee Reports

8.1 Audit Committee

Mr. Pile, on behalf of the Chair of the Audit Committee, reported that the Committee had met once since the last Board meeting, noting that John Aiken and Walter Flasza of BDO Dunwoody had attended the meeting.

Moved by Mr. Pile, seconded by Mr. Tuchenhagen that the report of the Audit Committee be accepted.

Carried unanimously.

8.2 Finance & Investment Committee

Mr. Cardwell, Chair of the Finance & Investment Committee, reported that the Committee had met once since the last Board meeting. He informed members that the purpose of the meeting had been to receive an update from Gluskin Sheff and Associations Inc. on the investment of the University endowment. He noted that the amount invested in early February 2006 was $31.804M and as of March 31, 2006, the net asset value of the endowment was $32.694M.

Moved by Mr. Cardwell, seconded by Dr. Brown that the report of the Finance & Investment Committee be accepted.

Carried unanimously.

8.3 Governance Committee

Mrs. Dojack, Chair of the Governance Committee, reported that the

Committee had met once since the last Board Meeting. Mrs. Dojack presented the Governance Committee report and reviewed the proposed amendments. She explained that the Alumni Association had requested that the Governance Committee review the length of the term of the Alumni Association Representative. The Alumni Association reported that for the operations of the Alumni Association and for succession purposes, it would be beneficial if the representative held office on the Board of Governors for a period of two, rather than three years.

Moved by Mrs. Dojack, seconded by Mr. Cardwell that the term of the Alumni representative on the Board of Governors be changed from three years to two years.

Mrs. Dojack reminded members that last year, the Board approved an amendment to Article 20 - Confidentiality. The amendment required existing Board members and new Board members to sign an Acknowledgement and Undertaking of Confidentiality at the beginning of each of their terms of membership. She stated that the Governance Committee felt it was important to express to each member that as a fiduciary of the University, members must adhere to the highest level of conduct while carrying out duties and responsibilities as Governors, which also includes the obligation to act honestly, in good faith and in the best interests of the University and to avoid conflict of interest. Mrs. Dojack reported that the Governance Committee would like to include non-Board Standing Committee members in the requirement of signing the Acknowledgement and Undertaking of Confidentiality. The Governance Committee is also requesting that all Board members and non-Board Standing Committee members be required to sign the Acknowledgement and Undertaking of Confidentiality at the beginning of each year and that signing is mandatory for participating at Board or Standing Committee meetings.

Some Governors felt that the second paragraph of Article 20 was redundant; therefore, it was suggested to delete the second paragraph. Further discussion ensued with respect to Ad Hoc Committees and whether the Ad Hoc Committees are treated the same as Standing Committees. Another suggestion was offered to change the last line of the first paragraph from "Standing Committees" to read "Committees". This would ensure that all Committees, Standing and Ad Hoc, were included.

Moved by Mrs. Dojack, seconded by Mr. Cardwell that Article 20 - Confidentiality be approved as amended:

Article 20. Confidentiality

Board members and non-Board Standing Committee members are required to sign an Acknowledgement and Undertaking of Confidentiality at the beginning of each year immediately following the Annual Meeting of their terms of membership. and prior to participating in any Board or Committee meetings.

Mrs. Dojack continued by explaining that on June 15, 2006 new legislation came into effect regarding the Freedom of Information and Protection of Privacy Act (FIPPA). Section 18.1 of FIPPA, introduced in Bill 197, allows a head to refuse to disclose a record that reveals the substance of deliberations of a meeting of the governing body/committee if the educational institution has a statute authorizing such. She noted that on June 8^th, 2006 the By-Law amendments, listed below were approved by 2/3 signed resolution. Mrs. Dojack reported that in addition to these approved amendments, the Governance Committee is recommending the following amendments to the By-Laws (additional amendments are in bold, italics and CAPS under Article 29 and 30):

Article 1. Definitions

Article 13. Meetings of the Board

Article 29. Executive Committee

Article 30. Standing Committees of the Board

Moved by Mrs. Dojack, seconded by Mrs. Balacko that Article 29 - Executive Committee and Article 30 - Standing Committees of the Board be approved as amended.

A question arose regarding the amendment to have all Standing Committees in camera. Mrs. Dojack informed Governors that the current By-Laws state in Article 20 - Confidentiality that "Resolutions from Standing Committees are considered confidential to the members of the committee. Normally, these resolutions become public knowledge once they are approved in an open session of the Executive or Board of Governors and the Minutes containing that approval are accepted by the Executive or the Board. Discussions within Standing Committees remain confidential to the members of the Committee". Board members commented that if all Standing Committee meetings are to be considered in camera, members' tasks become extremely difficult if they require public dialogue to get results for what they are working on for Standing or Ad Hoc Committees. Finally, Board members requested that Article 1 - section p and Article 30 be referred back to the Governance Committee.

Moved by Mrs. Dojack, seconded by Dr. Brown that the report of the Governance Committee be accepted.

Carried unanimously.

8.4 Nominating Committee

Mr. Paivalainen invited members to attend the National Finnish Canadian Grand Festival for 2006 (FinnFling) which will be taking place July 14^th through July 16^th at Lakehead University. He noted that there will be lectures, workshops, dances, musical performances, and even a wife-carrying contest.

Mr. Paivalainen reported that the Board Nominating Committee had interviewed four prospective Board members, noting that the Committee will be meeting shortly to discuss the candidates.

A question arose regarding exit interviews. A Board member inquired if the Board Nominating Committee is going to institute exit interviews for members whose terms are expiring but are eligible for renomination. Mr. Paivalainen noted that the process the Nominating Committee is following this year is new and exit interviews will be discussed for next year.

Moved by Mr. Paivalainen, seconded by Mr. Heald that the verbal report of the Nominating Committee be accepted.

Carried unanimously.

8.5 Operations Committee

Mr. Bartley informed members that the Operations Committee is scheduled to meet on June 23, 2006.

8.6 Senate Liaison Committee

Dr. McPherson, Chair of the Senate Liaison Committee, reviewed the report which had been circulated with the Agenda.

Moved by Dr. McPherson, seconded by Mrs. Balacko that the report of the Senate Liaison Committee be accepted.

Carried unanimously.

8.7 Student Liaison Committee

Ms. Peacock, Chair of the Student Liaison Committee, reported that the Committee had not met since the last Board meeting.

8.8 University Advancement Committee

Mr. Wallace, Chair of the University Advancement Committee, reviewed the report which had been circulated with the Agenda, noting that the Committee had met today prior to the Board meeting.

Moved by Mr. Wallace, seconded by Mr. Robson that the report of the University Advancement Committee be accepted.

Carried unanimously.

8.8.1 Approval of Naming of Property Policy

Mrs. Moore, Director of Development, reviewed the Naming of Property Policy which had been circulated with the Agenda.

Moved by Ms. Dumyn, seconded by Mr. Paivalainen that the Board of Governors approve the Naming of Property Policy.

Ms. Poniatowski, LUSU President and Board observer, questioned the authority that Lakehead University has with regards to naming the Hangar. She stated that LUSU has a policy in place which authorizes LUSU to solely name the facility. Dr. Gilbert informed Ms. Poniatowski that no such policy had been approved by the University and requested her to supply a copy of this policy to the President's Office.

Carried unanimously.

9. Report of the Alumni Association

Mr. Heald, Alumni Representative, reviewed the report of the Alumni Association which had been circulated with the Agenda. Mr. Heald invited all Board members to attend the Annual Alumni Open, noting that the golf tournament will be held on August 17, 2006.

Moved by Mr. Heald, seconded by Mr. Bartley that the report of the Alumni Association be accepted.

Carried unanimously.

Mr. Bartley congratulated the Alumni Association for a job well done on the Alumni Awards Dinner which had been held May 25, 2006. He encouraged all Board members to attend next year.

10. Report from the Ad Hoc Committee on Aboriginal Development

Mr. Pile, Chair of the Ad Hoc Committee on Aboriginal Development, referred to the Committee's report which had been circulated with the Agenda.

Moved by Mr. Pile, seconded by Ms. Dumyn that the Board of Governors approve the Ad Hoc Committee on Aboriginal Development's Mission Statement "We mobilize Lakehead University and community partners to create an environment for the achievement of Aboriginal peoples' educational aspirations".

Discussion focused on the "We mobilize Lakehead University" and "to create an environment". Some members felt that these words were too powerful and that they created the conception that Lakehead University is not currently assisting with Aboriginal education. Dr. Gilbert informed members that the words "We mobilize Lakehead University" implies that the Ad Hoc Committee is taking on an administration role. Ms. Dumyn replied that was not the intent of the Ad Hoc Committee. The Board requested that the mission statement be referred back to the Ad Hoc Committee on Aboriginal Development.

Moved by Mr. Pile, seconded by Mrs. Balacko that the Board of Governors allocate time at the Board's retreat in January 2007 for a presentation from the Ad Hoc Committee on Aboriginal Development and for discussion of the items arising from the presentation.

Moved by Mr. Pile, seconded by Mr. Paivalainen that the Board of Governors appoint Charles Fox to the Ad Hoc Committee on Aboriginal Development when David Heald's term as Governor expires. It is the Committee's intention to ask David Heald to participate with the Committee thereafter as an outside resource.

Moved by Mr. Pile, seconded by Mr. Bartley that the report of the Ad Hoc Committee on Aboriginal Development be accepted.

Carried unanimously.

11. Recommendation for Promotion

Dr. Gilbert informed members that in April, the Promotion, Tenure and Renewal Committees met to consider applications for promotion.

Moved by Dr. Gilbert, seconded by Dr. McPherson that the following be recommended for Promotion to Professor, effective July 1, 2006, as recommended at the April 2006, Promotion, Tenure and Renewal Committee meetings:

Dr. J. Fiaidhi - Computer Science

Dr. S. Mohammed - Computer Science

Dr. M. Gallagher - Physics

Dr. X. Liu - Electrical Engineering

12. Approval of Adjunct Professors

Movedby Dr. Gilbert, seconded by Mr. Pile that the following be ratified as Adjunct Professors in the Faculty of Forestry and the Forest Environment and the Faculty of Sciences and Environmental Studies effective immediately to June 30, 2010, as recommended by Senate on April 24, 2006 and May 15, 2006:

Faculty of Forestry and the Forest Environment

Dr. Robert Fleming

Dr. Arthur Groot

Dr. Gordon Kayahara

Dr. Mahadev Sharma

Faculty of Science and Environmental Studies

Dr. Dongfan Yang - Department of Chemistry

Dr. T. Campbell McCuaig - Department of Geology

Carried unanimously.

13. Approval of Chair Appointments

Moved by Dr. Gilbert, seconded by Mr. Marostica that Dr. K. Natarajan be appointed as Chair of the Department of Software Engineering for a three-year period from July 1, 2006 to June 30, 2009.

Carried unanimously.

Moved by Dr. Gilbert, seconded by Mrs. Balacko that Dr. P. Fralick be reappointed as Chair of the Department of Geology for a three-year period from July 1, 2006 to June 30, 2009.

Carried unanimously.

14. Appointment of 12 Board of Governors' Members to the Electoral Board

Dr. Gilbert reported that an Electoral Board is required to reappoint the Chancellor. He indicated that 12 Board members and 12 Senators are required.

Mrs. Dojack, Chair, called for nominations.

Moved by Mr. Cardwell, seconded by Mr. Bartley that the following 12 Board members be appointed to the Electoral Board: Mrs. Cheryl Balacko, Mr. Bill Bartley, Mr. Don Campbell, Mr. Kevin Cleghorn, Mr. George Davies, Ms. A. Dumyn, Mr. David Heald, Mr. Ron Marostica, Mr. Seppo Paivalainen, Mr. Eamon Percy, Mr. Tim Pile, and Mr. Doug Robson.

Carried unanimously.

15. Report of the Lakehead University Student Union

Ms. Poniatowski, President of LUSU, highlighted the report which had been circulated with the Agenda.

16. Report from the Thunder Bay Regional Health Sciences Centre Board

Mrs. Dojack informed members that the Thunder Bay Regional Health Sciences Centre Board report had been circulated with the Agenda.

17. Board Members retiring in 2006

A list of retiring members had been circulated with the Agenda and was referenced by the Chair for the information of the Board.

18. Items approved (on June 8, 2006) by the Board Executive, on behalf of the Board of Governors

The Chair noted the following items for information for the Board.

18.1 Approval of Director Appointment

18.2 Approval of Revised Procedures for Annual Performance Review of the President

The meeting, which began at 4:05 p.m., was adjourned at 5:40 p.m., on a motion by Mr. Cardwell, and seconded by Mr. Campbell.