The p-card is an efficient and effective method of procuring and paying for low-dollar value goods and services and should be used when making purchases for goods or services under $5,000. Most vendors accept credit cards, including Aramark at the Thunder Bay Campus.  

For more information on the use of a p-card, please refer to Lakehead’s Purchasing Policy/Purchasing Card Program.

Cheque Requisitions 

Cheque requisitions can be used for low-value (under $5000) purchases as outlined below:

• Reimbursement of an individual’s University-related expenditures (not including travel) where a p-card was not accepted
• Payment for services to individuals who are not employees or are students of the University
• Payment to vendors for services rendered or products that have been purchased where the vendor does not accept payments via the p-card
• Awards, prizes, and honorariums
• Refunds for over-payments/deposits

• Have the complete name, address and social insurance number or Lakehead ID number for the person providing a service to the University;
• Provide a full budget code;
• Identify what, when, why, where, and for whom the payment is needed;
• Attach the original receipts;
• Obtain the signature of the corresponding budgetary approver. The person to be paid cannot approve their own requisition form. Approvals must be a digital, time-stamped Adobe signature ("certification") or be specifically stated in the body of the email.

Completed and approved cheque requisition forms should be emailed to Accounts Payable at acctspayable@lakeheadu.ca

Cheque Requisition Form

Click to download the cheque requisition form:

• Download Cheque Requisition in fillable Adobe Acrobat format