*Internal

Administrative Assistant

Departments of Languages & ORPT

COPE, Level 5 (under review)

Full Time, Permanent

Competition # COPE-22-03

Under general supervision, the incumbent will provide advanced administrative support to the Departments of Languages and Outdoor Recreation, Parks and Tourism (ORPT)  including the Chairs of the Department, Department committees, Faculty members engaged in teaching and service duties to the Departments, and to represent the Departments as its first point of contact for current and future students, other members of the university community, and outside professionals and members of the public. A job fact sheet detailing the required duties is available in the Office of Human Resources.

DUTIES:

• Respond to students, faculty and community seeking support in person.

• Answer phone and direct calls

• Submit and manage calendar changes in Navigator

• Complete all department forms, hiring forms, etc., send for signatures

• Manage the department’s workflow by prioritizing workload and send weekly emails describing need-

   to-complete tasks to department chairs

•  File risk management plans: receive, file, and maintain records of RM plans (ORPT)

• Work with faculty/staff to create and ensure completion of pre-trip checklist (ORPT)

• Ensure drivers are trained and have appropriate documentation on file before they drive

  students; work with other university personnel who maintain the records to ensure records

  are updated (ORPT)

• Schedule meetings, events, rooms, and equipment, manage calendars for chairs

• Scheduling tasks (timetabling using DCU, exam timetables, work with faculty on any

   accommodations, understand process for faculty accommodations related to the

   timetable, manage communications with students concerning course changes, room

   changes, delivery changes, etc.)

• Manage and pay p-card and invoices, manage appropriate chain of approvals, order

   materials from internal and external vendors, pay invoices a timely manner

• Produce and organize records of payment

• Maintain scans of all teachers’ departmental course outlines, and manage any internal

  documents for teaching (templates, etc. on google drive with access to all teachers)

• Manage urgent print jobs, and manage printer queue and priorities

• Maintain departments’ websites, ensure all information is accurate and current

• Post events on the website and in the communications bulletin

• Assist in creations of new websites (get provided content online)

• Assure documents, photos, etc. on website are in accessible format

•  Regularly update faculty information, and reach out at least annually for updated information

•  Other duties as required

QUALIFICATIONS:

•  Minimum requirement relevant post-secondary education coupled with a minimum

   of three years’ experience in an administrative assistant position.

• Proficiency with Microsoft Office Suite, Google Suite, including email, calendar

  (for self and chairs), sheets (for posting sign-ups, positions, etc), and Google Drive for

  managing shared files.

• Demonstrated experience with Mitel, Colleague, Navigator, DCU, web development packages.

• Experience with scheduling

• Proficiency setting up meetings on Zoom and sending links to calendars.

• Excellent communication, and understanding of appropriate office communication

• Excellent administrative and organizational skills.

• Familiarity with office practices, procedures, and equipment.

• Demonstrated ability to exercise judgement, take initiative, solve problems, and organize tasks without

   supervisor input.

• Ability to adapt and learn new systems and software as required;

• Ability to manage all the tasks of annual cycles in a self-directed way.

• Ability to prioritize tasks for departments and chairs

• Administrative support experience in post-secondary educational environments with

  proficiency and confidence in academic meeting and minuting protocols preferred

Interested applicants are invited to submit a single PDF document quoting competition # COPE-22-03, containing a cover letter, resume, along with the contact information of three professional references by 4:30 p.m. on April 4, 2022 to:

Office of Human Resources

University Centre

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

ASSOCIATE SECURITY GUARD (Permanent, Part-Time)

Security Services

Orillia Campus

U.S.W.

Competition # OR-USW-22-03

Under general supervision, reporting to the Manager, Security Services, Orillia campus, the Associate Security Guard performs duties for the purpose of preventing theft and vandalism, maintaining order, providing security for all University personnel, buildings and property, controlling traffic and parking, guiding students and visitors, and undertaking special investigation duties as required.

The Manager is currently hiring for one regularly scheduled, part-time position to work the day shift every other weekend. This shift would provide 24 hours per pay period, with the opportunity to pick up additional shifts.

DUTIES:

• Patrols assigned areas or routes for the purpose of public safety and the detection and prevention of thefts, vandalism; ensures that doors, windows, safes, etc. are properly secured;
• Maintains fire watch while on patrol and reports all matters requiring attention in the interests of safety, security, maintenance and repair;
• Provides assistance and direction to visitors, staff and students;
• Checks unknown or suspicious persons and reports irregularities to the Director of Security Services;
• Maintains traffic and parking control as required;
• Investigates, reports and provides assistance in vehicle accidents, injuries or sudden illness and other emergencies or unusual occurrences;
• Performs special investigation duties and prepares reports as necessary;
• Complete and submit shift reports and other forms as required;
• Perform Associate Security Guard duties as required; and
• Perform other related duties as assigned.

QUALIFICATIONS:

• Must possess a Law and Security Administration or Police Foundations Diploma, and/or University degree or equivalent combination of education (minimum Grade 12) and related experience;
• Must possess a valid Ontario Private Security & Investigative Services License;
• Sufficiently proficient in the use of PCs to utilize reporting and searching programs to assist in daily duties, submission of reports, investigations and familiarity in Datatel Colleague systems an asset;
• Knowledge of investigative techniques and/or experience in security an asset;
• Familiar with or capable of learning the basic operation of various security video systems and retrieval of video data relating to incident;
• Excellent oral and written communication skills;
• Strong customer service, interpersonal and organizational skills;
• Ability to exercise good judgment and discretion with emphasis on good human relations, courtesy, deportment and appearance;
• Ability to handle all security matters in a trustworthy and confidential manner;
• Ability to perform regular patrolling Security Guard duties (includes patrolling Lakehead University campus buildings and grounds on foot, by car and by bicycle; includes climbing stairs);
• Must possess a valid driver’s license (class “G” minimum) and maintaining a driving record ensuring insurable status for the operation of university vehicles;
• Willingness to perform rotating shift duty;
• Possess a valid first aid certificate;
• Familiarity with the Occupational Health & Safety Act, its regulations and other health and safety related legislation and standards.
• Training in fire prevention would be an asset.

As a condition of employment, a criminal record check and a three year drivers abstract must be provided by the successful candidate. Verification of a valid Ontario Private Security & Investigative Services License will be required.

Interested applicants are invited to submit a single PDF document containing a cover letter, resume and the contact information for 3 professional references, quoting competition # OR-USW-22-03, to:

Office of Human Resources

Orillia Academic Building

500 University Ave.

Email: careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Lakehead Thunder Bay is located on the traditional lands of the Fort William First Nation, Signatory to the Robinson Superior Treaty of 1850. Lakehead Orillia is located on the traditional territory of the Anishinaabeg. The Anishinaabeg include the Ojibwe, Odawa, and Pottawatomi nations, collectively known as the Three Fires Confederacy.

Senior Conference Coordinator

Food & Conference Services

Orillia Campus

Full-Time, Permanent

Competition #OR-22-04

Reporting to the Manager of Residence, Food & Conference Services, the Sr. Conference Coordinator is responsible for providing conference, special event, and group consulting, planning and coordinating. This is a fast-paced role requiring problem-solving, quick thinking, high energy and grace under pressure. The incumbent must keep track of timelines and ensure all event details are covered.

Specific duties include compiling event details, negotiating contracts, confirming internal and external events, submitting set-up, catering, parking and technical services requests, and virtual event services (webinar & meeting moderation, virtual conference set up and troubleshooting). The successful candidate will be responsible for ensuring client insurance and risk management policies are received, building policies are followed, responding to phone, email and in-person inquiries as well as various related administrative duties.

The Summer Operation (May to August) includes transient visitor & group accommodations. The Sr. Conference Coordinator provides support and guidance to our Front Desk team for our hotel operation, and promotes, plans and executes group accommodations. The Sr. Conference Coordinator must plan and engage with all stakeholders in respect to campus food services and catering needs. Additionally, this individual is responsible for the planning and scheduling of meetings, organizing files, conducting research, preparing invoices and reports, expenditures and remittances, and developing/maintaining partnerships with internal and external clients.  

The incumbent will have strong sales skills, have a post-secondary education with relevant work experience in sales, hospitality, catering/food services and event management with a high degree of computer proficiency including experience with virtual event planning. Excellent communication, interpersonal, and customer service skills, including tact and courtesy.  You are meticulous, confident and adaptable. The ability to make sound decisions, respond to changes and situations, and multi-task a variety of high priority duties under pressure of deadlines and frequent interruptions are essential. Strong organizational, time management, problem-solving skills and the ability to work as part of a team as well as independently with minimal direction and supervision in a fast-paced, dynamic environment is crucial.  As a condition of employment, the individual will be required to work flexible, irregular hours during peak times (typically during the summer months and conference events), be on-call during events and possess a valid driver's license.

Interested applicants are invited to submit a single PDF document, quoting competition ##OR-22-04, that includes cover letter, resume, along with the contact information of three references, by 4:30 p.m. on Friday April 8th, 2022, to:

Office of Human Resources

Orillia Academic Building

500 University Ave.

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

DIGITAL MARKETING OFFICER

Undergraduate Recruitment (Domestic)

Thunder Bay Campus

Full Time, Permanent

Schedule II

Competition # SCHII-22-03

We are looking for a Digital Marketing Officer to develop, implement, track and optimize our digital marketing campaigns across all digital channels that support undergraduate recruitment. You should have a strong grasp of current marketing tools and strategies and be able to lead integrated digital and SEO marketing campaigns from concept to execution.

The Digital Marketing Officer will play a pivotal role in the planning, development and execution of digital content that is on brand that drives awareness, interest, engagement, applications and conversions amongst prospective students. The Digital Marketing Officer will use appropriate technology platforms to initiate effective communications and narratives throughout a series of recruitment driven events ranging from webinars to premiere virtual events.

The role oversees all production and post-production of video content and continually scans the market for new opportunities to engage with prospects, influencers and stakeholders.  Technically savvy and with a strong creative outlook, the Digital Marketing Officer will coordinate the procurement of content leveraging photography, video, digital and audio that connects with prospects and supports both departmental and institutional business objectives.

Candidates to this position will ideally have a diploma in digital marketing or graphic design or related and demonstrated experience creating and executing digital marketing content.

Interested applicants are invited to submit a single pdf document quoting competition # SCHII-22-03, that includes cover letter, resume, Confirmation of Eligibility to Work in Canada form along with the contact information of three references to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Administrative Assistant

Department of Psychology

Thunder Bay Campus

Full-Time, Temporary (12 months)

COPE, Level 7

Competition # COPE-22-02

Under general supervision, the incumbent will provide advanced administrative support to the Department of Psychology, including the Chair of the Department, Department committees, Psychology Program Coordinator, Faculty members engaged in teaching and service duties to the Department, and to represent the Department as its first point of contact for current and future students, other members of the university community, and outside professionals and members of the public. A job fact sheet detailing the required duties is available in the Office of Human Resources.

DUTIES:

• Provide advanced administrative support to the Department Chair, Program Coordinator, department committees on a wide variety of complex, sensitive and confidential issues;
• Consult and collaborate daily with the Chair and Program Coordinator providing a positive and proactive approach to administrative systems and evolving procedural requirements;
• Manage annual administrative calendar of activities and advise Department members of schedules, deadlines, and documentation to be submitted to the Chair;
• Provide support and assistance to all Department members including new faculty, contract lecturers, visitors, etc.;
• Provide first-line assistance to students; re-direct for additional assistance, forms, resources, etc.;
• Assist with outreach to target groups i.e. to promote academic success, program recruitment, etc.;
• Serve as timetable representative to the department for exam scheduling and support the Program Coordinator and Chair in course scheduling;
• Enter, submit, and monitor calendar changes through Curriculum Navigator system as directed;
• Assist the Program Coordinator, Chair, and Graduate Program Directors with program admissions processes and with application and nomination processes for Graduate Assistantships, awards and scholarships;
• ·       Coordinate graduate student thesis/dissertation proposal and final defenses
• Compile a variety of information, and use software to summarize and present information in tables and graphs;
• Make travel arrangements, process requests and reimbursements in the Concur system;
• Assist with all matters relating to the hiring process, including the preparation, approval, and circulation of positions, scheduling interviews, preparing employee information forms, and ensuring that new hires have the information and resources necessary for a welcome arrival;
• Ensure the smooth operation of the committees; serving as a resource and liaison to committees;
• Prepare and maintain minutes and agendas for departmental meetings; follow up on relevant business as required;
• Arrange meetings and presentations;
• Operate the clinical test library and archives in an efficient and effective manner by storing, tracking and circulating clinical test kits, scoring sheets and protocols in line with test library policy; monitor supplies for repair or replacement; Create professional and clear documentation and email communications;
• ·       Produce and distribute departmental newsletters;
• Monitor department email account and respond to program inquiries by email, telephone, in-person in a positive, friendly and professional manner;
• Create and maintain digital and physical filing systems and maintain equipment and supplies
• ·       Maintain departmental supplies and arrange purchases as assigned;
• Actively maintain the departmental website and social media platforms;
• Perform other duties and assist with special projects as assigned

QUALIFICATIONS:

• College diploma or Bachelor’s degree along with a minimum of three years of recent and related advanced administrative support experience; or an acceptable combination of equivalent education and experience. Advanced proficiency with Microsoft Office Suite, Google Calendar Adobe suites, social media platforms, websites, internet, as well as Datatel/Colleague;
• Demonstrated experience liaising with internal and external stakeholders, respond to and handle matters of a complex, confidential and sensitive nature;
• Experience managing the flow of a complex, fast-paced office environment;
• Experience managing a very busy schedule/calendar;
• Ability to adapt and learn new systems and software as required;
• Superior customer service skills;
• Excellent skills in understanding and interpreting procedures, policies and guidelines. Familiarity with University policies and procedures would be an asset;
• Excellent time management and exceptional attention to detail
• Excellent written and oral communication skills including proven editing skills;
• Excellent organizational and interpersonal skills;
• Demonstrated ability to work and handle all office duties in a confidential and diplomatic manner;
• Demonstrated ability to multitask a variety of high priority duties and work under the pressure of deadlines in a busy office with frequent interruptions;
• Excellent spelling and grammar skills;
• Strong capacity for independent judgement.

Internal COPE applicants will be considered prior to external applicants

Interested applicants are invited to submit a single PDF document quoting competition #COPE-22-02 containing a cover letter, resume and contact information for three professional references by 4:30 p.m. on March 21, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Administrative & Programs Officer

Office of Indigenous Initiatives

Thunder Bay Campus

Full Time, Permanent

Schedule II

Competition # SCHII-22-09

The Administrative & Programs Officer has a broad portfolio with the Office of Indigenous Initiatives. The Officer is a strong administrator and assists the Vice Provost in managing multiple units within the Office of Indigenous Initiatives. The Officer is the key person in helping build and manage external relationships and projects with the Vice Provost. The Officer directly reports to the Vice Provost of Office of Indigenous Initiatives and the Niijii Indigenous Mentorship Program Coordinator as well as supports and works collaboratively with the Indigenous Outreach & Recruitment Coordinator and supports the Indigenous Access Programs Coordinator on an as needed basis. The Officer also provides administrative support to committees such as the SAC-OIEC, ICR Provost Task Force Committee and other initiatives.

The Administrative & Programs Officer will require an undergraduate degree with office experience as this position requires a fundamental understanding of the day-to-day functions in a higher education setting. The ability to clearly communicate both orally and in written form is essential, as well as having extensive working knowledge using Microsoft Office (Word, Excel, PowerPoint, etc.).  The incumbent will have critical thinking skills, priority setting and research skills, the ability to manage sensitive and confidential information appropriately, and general knowledge of all faculties and departments at the university. This position requires a thorough knowledge of Indigenous peoples of Canada which include: First Nations, Status and Non-Status, Métis, and Inuit. As well as Indigenous community organizations, current political climate, political territorial organizations (PTO's), etc. These include all the organizations that are part of the Ogimaawin Indigenous Education Council (OIEC) such as Nishnawbe Aski Nation which represents 49 First Nations across Ontario as well as the Métis Nation of Ontario. Knowledge of cultural protocols and social interactions is also required. This includes working with Elders, preparing sacred medicines by following the appropriate protocols such as offering tobacco, knowledge of ceremonies, i.e. Sweat Lodge Ceremony, Approaching Drum Groups for Convocation and special events, etc.

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

Interested applicants are invited to submit a single pdf document quoting competition

#SCHII-22-09, containing a cover letter and resume, along with the contact information of three work-related references by March 21, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Research and Extension Intern

LUARS

Thunder Bay, Ontario

Full-Time, Contract (12 months)

Schedule II

Competition # GEN-22-03

Who is eligible? New entrants into the workforce, transitioning to a new career, or unemployed or underemployed youth who are entering a new field (18 years of age or older) who have graduated with a degree or diploma from a post-secondary institution within the last three years, are legally entitled to work in Canada, and have not previously participated in an NOHFC funded internship, or other federal or provincial internship with pay for a period of six (6) months or more. Once hired, the candidate must reside in the Northern Ontario community in which they are employed.

The position is for one year (40 hours/week for 52 weeks) from the date of hiring. Candidates must have reliable transportation and a valid Driver’s Licence.

Salary (including all benefit costs): $44,730.40 for one year.

Successful candidates will have knowledge of Laying out experiments and seeding crops, Plot maintenance/crop care including application of fertilizers and pesticides, small plots harvesting, Grain/seed cleaning, Data recording, entry, analysis and compilation of the Annual Research Report, minor purchases and general cleanliness and maintenance of lab and other buildings. 

This full-time position is proudly supported by Northern Ontario Heritage Fund Corporation and is funded through the Workforce Development Program.

Interested applicants are invited to submit a single PDF document quoting competition #GEN-22-03 containing a cover letter, resume and contact information for three professional

references by 4:30pm on March 19, 2022:

Lakehead University

Email: careers@lakeheadu.ca

THIS OPPORTUNITY IS

PROUDLY SUPPORTED BY:

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Residence Area Coordinator

Orillia Campus

Full-Time, 2-Year Contract (possibility of renewal)

Competition # OR-22-02

The RAC position is a full-time, live-in staff member.  On-site housing and a meal plan are provided and are in addition to remuneration. Due to the nature of Residence Operations, the successful incumbent is required to work irregular hours including weekends and holidays and participate in an On-Call rotation.

Reporting to the Manager of Residence, Food and Conference Services, the Residence Area Coordinator will promote and facilitate student success by ensuring emotional, physical, mental and social well-being of Residence students through organized social and educational programming as well as direct and indirect interaction.  Specific responsibilities include supervising a  team of 10 Resident Assistants and Residence Council members, planning and executing Move-In Day, Residence Orientation, Move-Out and other events in collaboration with Residence and Conference Services.  Additionally, the incumbent will conduct Residence Life staff training, set and monitor budgets for Residence Council, review and assess incident reports as well as represent Residence on various University committees.

The ideal candidate will have a university degree and experience living in a college or university residence. Specific skills include the ability to work independently, exercise good judgment, multitask as well as work under pressure and meet deadlines as required.  The incumbent will also possess excellent interpersonal and leadership skills along with the ability to handle all matters in a confidential manner.  Proficiency in all multimedia and social media is an asset. Proven record of crisis and incident management skills required.

Interested applicants are invited to submit a single PDF document, quoting competition # OR-22-02, that includes a cover letter, resume, along with the contact information of three references, by 4:30 p.m. on March 18, 2022, to:

Office of Human Resources

Orillia Academic Building

500 University Ave.

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

HUMAN RESOURCES ASSISTANT

Office of Human Resources

Thunder Bay, Ontario

Full-Time, Contract (6 months)

Anticipated Start Date: June 1, 2022 (flexible)

Schedule II

Competition # SCHII-22-05

This Human Resources Assistant position will provide support to the Office of Human Resources by assisting in HR functions, including, but not limited to processing employment contracts related to part-time hourly staff and Graduate Assistants, and assisting colleagues with various collective agreement processes. This position is also responsible for providing HRIS support to the HR department and university community, including report generation and departmental database expertise, along with employee payroll entries and employee benefit processing.

Post-secondary education in Human Resources or Business Administration is required. Previous industry and office experience shall be considered an asset but not required. High attention to detail, organization and time management is essential. Excellent research skills and a passion for customer service are also key factors for this role. The successful incumbent must have the ability to understand and meet deadlines, as well as the ability to work through numerous interruptions. The Human Resources Assistant must have the ability to do repetitive data entry processing including terminating employees and system file cleanup and offer suggestions/advice to solve problems with office procedures and processes.The successful incumbent must have a comprehensive knowledge of HRIS and reporting systems, Microsoft Office Suite, Adobe and collective agreement interpretation. Experience working with Datatel Colleague is an asset.

Interested applicants are invited to submit a single pdf document quoting competition # SCHII-22-05, that includes a cover letter and resume, along with the contact information of three referencesby March 14, 2022 to:

Office of Human Resources

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Payroll Analyst Jr.

Office of Financial Services

Thunder Bay Campus

Full Time, Permanent

Schedule II

Competition # SCHII-22-08

Highly organized, detail oriented, and able to meet established timelines, you will be responsible for a variety of payroll and pension-related functions, including the preparation and reconciliation of payroll transfer summaries for 5 unique pay cycles using Colleague Informer, Excel, and other relevant software programs. Processing manual cheques and/or reversals, review, and analysis of multiple payroll liability accounts including source deductions, and moving expense reimbursements, to ensure ongoing compliance with applicable governmental and/or Lakehead University policy and procedures, auditing employee documentation and complete the set-up of the employee payroll profiles, as well as administer the Record of Employment module. The position performs calculations and processes appropriate deduction/benefit codes, deduction limits for all types of garnishments, pension expenses, pension funding and the accurate remitting of payments.

You have a degree or diploma in Business Administration with focus on accounting. Preferred completion of the Canadian Payroll Association certification program, minimum Payroll Compliance Practitioner, and experience working in a large, complex and unionized environment. You have excellent organization, communication, interpersonal, and teamwork skills.  Ideally you also have a working knowledge of Datatel/Colleague or a similar ERP system and are proficient with Excel and WORD. 

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

Interested applicants are invited to submit a single pdf document quoting competition

#SCHII-22-08, containing a cover letter and resume, along with the contact information of three work-related referencesby February 28, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Payroll Analyst

Office of Financial Services

Thunder Bay Campus

Full Time, Permanent

Schedule II

Competition # SCHII-22-02

Highly organized, detail oriented, and able to meet established timelines, you will be responsible for the processing of confidential payrolls for our graduate and post doctoral staff and part time hourly (approximately 400 employees per pay period), ensuring timeliness and accuracy are maintained, and process, analyze and adjust payroll as required.  This is done using an established ERP system, calendar/schedules and EXCEL exception reports.

You have a degree or diploma in business accounting and/or your certified payroll practitioner certificate or equivalent, and at least two years related experience in a unionized environment. You have excellent organization, communication, interpersonal, and teamwork skills.  Ideally you also have a working knowledge of Datatel/Colleague or a similar ERP system and are proficient with Excel and WORD. 

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

Interested applicants are invited to submit a single pdf document quoting competition

#SCHII-22-02, containing a cover letter and resume, along with the contact information of three work-related referencesby February 28, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

International Student Services Coordinator

Lakehead University International

Thunder Bay, Ontario

Full-Time, Permanent

Schedule II

Competition # SCHII-22-07

As part of Lakehead University International (LUI) this position reports to the Director, International Student Services (ISSC), the incumbent provides support and carries out strategic directions established by the Director for student services, support, success, and retention of international students. This includes key responsibility for overseeing International Student Orientation and Transitioning to Lakehead including playing a key role in participating in creating an inclusive campus wide orientation for new international students. This position is responsible for coordinating and ensuring all international student events (in person and online) including ISSC staff programming for students is seamless and wholistic. This position is responsible for the day-to-day operations of the ISS to ensure it is a welcoming attractive inclusive space for students. This position is holds key responsibilities for overseeing Quarantine protocols in relation to the pandemic, including being the first point of contact for new incoming students to provide up to date travel, vaccination requirements, and orientation communication. This position is responsible for refreshing and overseeing the International students D2L pre-arrival modules including marketing and completion of these modules as part of student transitioning. This position also ensures the smooth operation of the Lakehead Makes Leaders program and coordinates International Education week and other cultural and EDI events. Works in coordination with other LUI departments to coordinate international student arrivals and resolve student issues or concerns. Carries a 24-hour arrival phone on call to handle emerging situations with student arrivals at the border, coordination with residence including ensuring LUI’s quarantine processes regarding changing provincial and federal pandemic and vaccination guideline updates are incorporated, and communicated to students and staff as required.  In addition, the incumbent is responsible for the generation and maintenance of data, social media platforms, etc., to support international student retention and success as well as supporting enrolment planning and managing incoming student numbers. In addition, the incumbent works with key stakeholders both within and outside of the University to improve the functionality and logistics of student arrivals, coordinating student services within the ISS such as: ongoing programming to address student physical, mental, social, academic, financial, and immigration needs, overseeing a team of Student Assistants working in the Centre, coordinating the Peer Mentor program, and ensuring quality of student services, orientation, and other programming as part of retention. Also responsible for coordination of International Student Services with other Lakehead departments: Recruitment, English Language Centre, International Relations, and Orillia campus. This position works in key support of international student retention, attrition, and working closely with residence, domestic Student Affairs, the RISIA advising team, and others to problem solve international student issues and concerns.

The ISSC will possess an Undergraduate degree with a minimum of 3 years’ experience at the PSE level dealing with international students. The incumbent will be a strong relationship builder and have maintenance skills; demonstrated commitment, initiative, and a strong creative ability, ability to juggle multiple conflicting priorities, dedication to service excellence and quality. Demonstrated project management experience is required. Highly developed analytical problem-solving skills, solid organizational skills, good relationship building and soft skills, and the ability to communicate complex and confidential information in an understandable way is also required. The incumbent will have well-developed research skills and the ability to collect and manage large data sets, as well as exceptional interpersonal and organizational skills including relationship building, conflict resolution, ability to work in a multi-functional environment and demonstrate sound judgment. Experience in working with a cross-functional team is a must. Ability to succeed in a dynamic, changing environment and quickly find alternative solutions to challenges. Attention to detail and in-depth planning, organizational and time management skills, including ability to handle multiple tasks or projects simultaneously. High proficiency with Excel, google docs, Zoom, social media, google forms, and other relevant software and applications. Second language ability is an asset. Highly sensitive to cultural diversity, needs and requirements.

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

Interested applicants are invited to submit a single pdf document quoting competition # SCHII-22-07, that includes a cover letter and resume, along with the contact information of three references by February 23, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Psychology Program Coordinator

Department of Psychology

Full-time, Permanent

Schedule II

Competition # SCHII-22-06

Reporting to the Chair of the Department of Psychology, the Psychology Program Coordinator is responsible for coordinating the Psychology undergraduate and graduate programs to facilitate student success and program sustainability. The Psychology Program Coordinator may assign tasks to the Department Administrative Assistant as required.

DUTIES:

Student Success and Admissions

- Provide first-line program advising to undergraduate students and program assistance to graduate students

- Oversee undergraduate and graduate student progression in the program and support student success, including degree audits, scholarships and awards, and graduate assistantships.

- Support the department to review and revise program curricula for continuous quality improvement

- Monitor websites, documents, policies, and the calendar to ensure students are able to navigate their programs in a coherent and organized manner

- Engage in outreach to students to promote success

- Coordinate admissions to the graduate programs and undergraduate thesis program

Practical Training

- Coordinate practical training in psychology, liaise with students and clinical sites, solicit and coordinate placements

- Maintain positive and professional relationships with placement sites, provide opportunities for feedback and networking

- Prepare, review, and implement policies relating to practical training in psychology

Clinical Test Library and Accreditation Coordinator

- Operate the clinical test library and archives, including supply management of consumable resources, making recommendations and arranging purchases

- Support the accreditation review process for the clinical doctoral program by managing statistics, documents, and tables, and by writing report drafts with the direction of the Clinical Program Director

- Organize accreditation site visits and annual updates to the clinical program manual

Community Education and Program Promotion

- Identify opportunities, plan, lead, organize, and present program promotion activities

- Oversee the gathering of information, news, and events, and produce and distribute newsletters and make updates to websites and social media

- Maintain an active social media presence for the department

- Oversee the development of a contact list for program graduates

QUALIFICATIONS:

- A Bachelor’s degree preferably in Psychology, plus 2 years of experience in an administrative role, or the equivalent education and experience;

- Familiarity with quality assurance, accreditation, and curriculum;

- Ability to organize and manage information and calculate statistics;

- Ability to represent the programs professionally and positively with community organizations, students, and potential students;

- Ability to work independently;

- A professional attitude and understanding of confidentiality;

- Computer skills including Excel, Word, Database software, scanning and filing, Google Drive, social media, and the university’s website and user interface platforms (MyInfo, Concur);

- Strong written and oral communication skills and interpersonal skills

Interested applicants are invited to submit a single pdf document quoting competition # SCHII-22-06, that includes a cover letter, resume, and the contact information of three work related references by 4:30 p.m. on February 18, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Alumni Engagement Intern

External Relations

Thunder Bay, Ontario

Full-Time, Contract (12 months)

Anticipated Start Date: March 7, 2022

Schedule II

Competition # GEN-22-01

Job Description:

As an ambassador for Lakehead University, the Alumni Engagement intern is an integral

member of the External Relations Team. The intern will support the implementation of

Lakehead for Life, a five-year Alumni Engagement Plan. The main focus of the internship will be Goals 4 and 5 from Lakehead for Life which supports the ongoing preparation work required for Lakehead University’s Institutional Campaign.

The intern will focus specifically on developing and fostering a culture of philanthropy within

the alumni and campus communities by engaging with alumni in Thunder Bay and the region,

encouraging alumni in the region to make annual or mid-level gifts to the Lakehead Annual

Fund, and engaging with students and young alumni on campus to establish a Class Gift

Program. Further, the intern will support a dynamic Alumni Ambassador Program by engaging with alumni in the region and strategically recruit new Alumni Ambassadors, and assisting the Alumni Engagement Associate to increase the number of annual active Alumni Ambassador volunteers and Increase the number of campus partners engaging Alumni Ambassadors.

Qualifications:

University or college graduate who has graduated within the last three years from an

accredited college or university. The candidate must be a graduate of a post-secondary degree or diploma program. The position will be a first full-time employment in the candidate’s field of study.

Interested applicants are invited to submit a single PDF document quoting competition #GEN-22-01 containing a cover letter, resume and contact information for three professional

references by 4:30pm on Friday, February 25, 2022:

Lakehead University

External Relations – Alumni and Annual Giving

955 Oliver Road, Thunder Bay, ON. P7B 5E1

Email: alumni@lakeheadu.ca

THIS OPPORTUNITY IS

PROUDLY SUPPORTED BY:

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

SECURITY GUARD – Full Time to Part Time  

Orillia Campus

Security Services

U.S.W.

This position is subject to rotating shifts and day or night duty

Competition # OR-22-01

Under general supervision, reporting to the Director, Security Services, the Security Guard performs duties for the purpose of preventing theft and vandalism, maintaining order, providing security for all University personnel, buildings and property, controlling traffic and parking, guiding students and visitors, and undertaking special investigation duties as required. Incumbents in this classification are subject to rotating shifts and day or night duty.

DUTIES:

• Patrols campus to prevent and discover, observe and report offences, including potential intruders and criminal offenders, trespasser and those in breach of university policy;
• Conducts patrols for insecure areas, fire and other threats to campus structures including equipment malfunctions and makes reports and takes appropriate action;
• Engages in parking and smoking control enforcement;
• Responds to inquires and follows up with required information or responses;
• Responds to emergency medical calls for service on campus;
• Provides walking escort services for faculty, staff and students;
• Works with other Security Guards, Emergency First Response Team (EFRT), and Emergency Services (Police, Ambulance, Fire) as required;
• Responsible for assisting with access to restricted areas;
• Provide assistance and direction to visitors, staff, and students;
• Enter data in various computer programs on a daily basis;
• Assists with University lost and found service;
• Completes and submits timely reports and administrative forms as required;
• Relieves Associate Security Guard as is required;
• Performs other related duties as assigned.

QUALIFICATIONS:

• Mandatory requirement: Must posses a Law and Security Administration or Police Foundations Diploma, and/or University degree or equivalent combination of education (minimum Grade 12) and experience;
• Mandatory requirement: Must possess a valid Ontario Private Security & Investigative Services License;
• Mandatory requirement: Must possess a valid driver’s license (class “G” minimum) and maintaining a driving record ensuring insurable status for the operation of university vehicles;
• Mandatory requirement: Must possess a valid first aid certificate and training in fire prevention;
• Sufficiently proficient in the use of PCs to utilize reporting and searching programs to assist in daily duties, submission of reports, investigations and familiarity in Datatel Colleague systems an asset;
• Knowledge of investigative techniques and/or experience in security an asset;
• Excellent oral and written communication skills;
• Strong customer service, interpersonal and organizational skills;
• Ability to exercise good judgment and discretion with emphasis on good human relations, courtesy, deportment and appearance;
• Ability to handle all security matters in a trustworthy and confidential manner;
• Ability to perform regular patrolling Security Guard duties (includes patrolling Lakehead University campus buildings and grounds on foot, by car and by bicycle; includes climbing stairs);
• Willingness to perform rotating shift duty;
• Possess a valid first aid certificate and training in fire prevention;
• Familiarity with the Occupational Health & Safety Act, its regulations and other health and safety related legislation and standards.

As a condition of employment, a criminal record check and a three year drivers abstract must be provided by the successful candidate.

Please ensure that all mandatory qualifications are met prior to applying. Interested applicants are invited to submit a single PDF document quoting Competition #OR-22-01 containing a cover letter, resume and the contact information for 3 professional references by 4:30 p.m. on February 22, 2022 to:

Office of Human Resources

University Centre, Room UC-0003

Email: careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements.

We appreciate your interest; however, only those selected for an interview will be notified. Lakehead University is committed to supporting an accessible environment. Please ask us how we may help you by contacting the Office of Human Resources, Lakehead University, (807) 343.8334 human.resources@lakeheadu.ca.