Access to Lecture Materials

Recording capability allows students to take responsibility for their access to lecture material through attending classes and developing note taking skills that are supported by audio recording the lecture.

The student is responsible for using their own device to record (laptop/tablet/iPad/cell phone/audio recorder).

If a student does not have access to the accommodation of "Access to Lecture Material; audio recording capability for lectures" and would like to discuss accessing this accommodation they should contact their SAS Advisor.

Confidentiality

All students that require an Access to Lecture Material Accommodation must consent to and sign the Audio/Zoom Recording Agreement, which states:

• Recordings of class lectures will not be distributed, emailed, posted or otherwise communicated to any other person without the written consent of the lecturer.

• Audio recorded lectures will not be used in any way against the faculty member, other lecturers, or students whose classroom comments are recorded as part of the class activity.

• Students will erase/destroy the recordings when they are no longer required for the purposes of private study.

• That information contained in student recordings of lectures is protected under federal copyright laws.

Glean for Education is not a support that all students have access to: this will be dependent on the student's disability and/or medical condition and discussed and approved by the SAS Advisor. If a student would like to discuss having access to Glean for Education they should contact their SAS Advisor.

Students provided with access to Glean for Education will receive an invite via email from Glean.

Glean for Education is a recording based note taking solution which allows students to;

• Receive transcripts of their class lectures to support their own note taking.

• Utilize their own recording device (laptop/tablet/iPad/cell phone) to support the creation of multimedia notes by combining audio recordings of the class, a student's own notes, class handouts or PowerPoints, and web content such as pictures or videos. 

• Take responsibility for their access to lecture material accommodation by attending class and developing note taking skills supported by the recording capability and transcription.

• Extract their notes/slides and transcripts from Glean. Note: students are not able to extract audio recordings from Glean.

Click Here for more information on Glean for Education. 

Click Here for a One Minute Introduction to Glean.

Procedures

• Students provided with access to Glean for Education will receive an invite via email from Glean. Invites to Glean for Education expire after a period of time. If you do not sign up and your invite expires please reach out to your SAS Advisor to resend the invite.
• Glean provides training content directly thorough the app and website. If students require further training they can contact SAS to book an appointment with the Assistive Technologist.
• Students are provided access to Glean for an academic year (September - April). Each term students are expected to indicate whether they will continue the use of Glean through the Accommodation Request Form. After April 30th students will have access to their previous notes for 90 days but will not be able to create new notes/recordings.
• If students are taking Spring or Summer courses they can have their access extended for the Spring/Summer term by contacting their SAS Advisor or indicating continued use through the Spring/Summer Accommodation Request Form.
• SAS monitors student usage of Glean (last date notes were created) but not the content of their notes. If students are not utilizing Glean for Education their access may be removed. SAS will contact students not utilizing Glean to discuss next steps.

Confidentiality

All students that require an Access to Lecture Material Accommodation (Glean for Education) must consent to and sign the Audio/Zoom Recording Agreement, which states:

• Recordings of class lectures will not be distributed, emailed, posted or otherwise communicated to any other person without the written consent of the lecturer.

• Audio recorded lectures will not be used in any way against the faculty member, other lecturers, or students whose classroom comments are recorded as part of the class activity.

• Students will erase/destroy the recordings when they are no longer required for the purposes of private study.

• That information contained in student recordings of lectures is protected under federal copyright laws.

Contravention of the agreement with respect to Recordings may constitute breach of Academic Integrity under the Student Code of Conduct - Academic Integrity (linked under “General” at https://www.lakeheadu.ca/about/policies-procedures/policies).

There are recording based assistive softwares other than Glean for Education that may suit a student's disability and/or medical condition functional limitations. SAS does not facilitate access to these softwares however, a student may utilize one or more on their own. Some of these assistive softwares are described on the SAS Assistive Technology webpage. If a student would like to discuss accessing Recording Based Assistive Software they should contact their SAS Advisor.

Confidentiality

All students that require an Access to Lecture Material Accommodation must consent to and sign the Audio/Zoom Recording Agreement, which states:

• Recordings of class lectures will not be distributed, emailed, posted or otherwise communicated to any other person without the written consent of the lecturer.

• Audio recorded lectures will not be used in any way against the faculty member, other lecturers, or students whose classroom comments are recorded as part of the class activity.

• Students will erase/destroy the recordings when they are no longer required for the purposes of private study.

• That information contained in student recordings of lectures is protected under federal copyright laws.

Contravention of the agreement with respect to Recordings may constitute breach of Academic Integrity under the Student Code of Conduct - Academic Integrity (linked under “General” at https://www.lakeheadu.ca/about/policies-procedures/policies).

From time to time an instructor may feel they cannot implement the "Access to Lecture Material; recording capability for lectures in a class" accommodation in a class. As per The Policy “The instructor shall consult with their Dean and collaborate with SAS to discuss alternative solutions related to the accommodation plan if necessary”. 

Instructor shall contact the SAS Advisor to consider possible alternatives:

• Instructor can secure a peer note taker from the class and have the peer note taker contact SAS (until a peer note taker is secured and SAS provides the instructor confirmation that they are providing notes, the instructor is responsible for providing an alternative solution; see this list)

• Instructor provides their lecture notes to student and/or the entire class

• Instructor can provide previously recorded lectures to the student (ex. Zoom recordings from previous year).

• Instructor can record lectures themself and provide the recording and/or transcripts to the student and/or class

• Instructor sets up community of note takers for class to post notes 

• Instructor can assign note taking to their TA/GA ( if there is one) and these notes could be provided to the student  and/or class 

“If unable to implement the accommodation(s) in dispute due to undue hardship, the instructor and their Dean, shall refer the matter to the Chair of the Accommodation Team by completing an Accommodation Team Application Form.”(Page 3-4; Accommodations and Access for Students with Disabilities and Medical Conditions Procedures)

SAS recognizes that there may be specific disability/medical functional limitations where the accommodation of "audio recording capability for lectures which may include recording based assistive software (Glean/other)" will not accommodate a student. SAS will consider each circumstance individually and collaborate with the student and instructor regarding options and revise the student's accommodation letter accordingly. 

Students are responsible for contacting SAS to discuss any concerns about their access to lecture materials accommodations.